Please note that this application is NOT for Erasmus+ with/without European Countries. Overseas Exchange is a non-granted program (without scholarship) conducted within the framework of bilateral agreements among the universities and it is different from Erasmus+ Programs.

 

INFORMATION SESSIONS

An online information session will be delivered on February 22, 2022 at 14.00 pm through Zoom platform. All interested students planning to apply to the Overseas Exchange program are kindly invited:

Join Zoom Meeting

https://zoom.us/j/95382996119?pwd=M3J5UGxnNG51VGFsQmV2dEF6ckI5QT09

 

Meeting ID: 953 8299 6119

Passcode: 308842

Zoom Recording of Overseas Exchange Information Sesssion

https://zoom.us/rec/share/f3OTq6UEgy4Su6R58GgdyJvOeYYhIRLOX7H-WK8gL4ML5g...

(Passcode: czSb@n0?)

APPLICATION CRITERIA

Students can apply for Overseas Exchange Program only if:

- CGPA is at least 2.50 as of the application deadline (undergraduate level)

- CGPA is at least 3.00 as of the application deadline (graduate level) 

Applicants must be registered at METU as full-degree students at the time of application.

The student must have completed at least 1 semester in the program they are enrolled in. During the application, the students must have a cumulative grade point average (CGPA) in the program they are enrolled in and must be continuing their education on the same level of education in the following year.

Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply due to the fact that they do not have a cumulative grade point average (CGPA).

Please note that:

Students can only participate in the Program during their studies at the same level (undergraduate students can participate in the program during their undergraduate studies, master's students can participate in the program during their master's studies, PhD students can participate in the program during their PhD studies).

APPLICATION CALENDAR

Applications are taken for the next academic year; 2022-2023 Academic Year.

Application Period: 28 February-10 March, 2022 (by 23.59).

Announcement of Application Results: End of March / Beginning of April (expected).

Withdrawal Deadline: 14 April, 2022.

APPLICATION METHOD

Students must submit their application online between 28 February-10 March 2022: ONLINE APPLICATION PLATFORM- https://student.metu.edu.tr/ (#412 Overseas Exchange) (the link will be active in the application period)

ENGLISH PROFICIENCY EXAM

International Cooperations Office will discontinue holding English Proficiency Exam for Exchange Programs (EPEEP) based on the University Senate decision given on December 29, 2021. No EPEEP exam will be held starting from 2022. However, students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to bring any English language score taken within the last 5 years before the application period. These scores must be one of the METU recognized exams. Please check which exams are recognized by METU from the link and prepare your valid score. The online system will take your highest score if you select your available score to be counted for Erasmus+ application assessment and ask the system to do so. If not, you will be able to upload your language score which is recognized by METU on the application system which will be checked for the validity and eligibility by ICO and converted to METU IYS exam based on the table below. The table below will be used for conversion of METU's recognised exams into a grading scale ranging from 1 to 100, the highest score. Then the online system will calculate its 50% for the selection purposes (see Selection Criteria section) as explained below:

Equivalance Table for METU IYS to other English exams 

 

WITHDRAWAL 

Withdrawal Deadline: 14 April 2022

Students who withdraw from the program without a forced major reason after 14 April 2022 will lose 10 points in their next Overseas Exchange applications.

PARTNER UNIVERSITIES

At most 4 universities can be chosen. 

List of partner universities and country quotas can be seen HERE 

Partner university fact sheets can be seen HERE 

There are nomination and application deadlines for each of METU’s partner universities. Due to some unforeseeable reasons that are not within the control of METU ICO, the nomination and application deadlines of some universities for 2022-2023 Academic Year Fall semester (and even for 2022-2023 Academic Year Spring semester for quite limited universities) may have already passed. METU ICO is not responsible for this and the applicants are expected to make the appropriate semester choice for their applications based on the deadlines. That is, for partner universities whose nomination deadlines for 2022 Fall semester have already passed, the students need to make their semester preference as 2023 Spring semester. Please refer to the partner universities list for detailed information about useful links and notifications on this matter.

It is of utmost importance to consult departmental exchange programs coordinator about the university choices. List for departmental exchange programs coordinators can be found in: http://ico.metu.edu.tr/departmental-coordinators 

 
Online applications will be reviewed by Departmental Erasmus+/Exchange Coordinators. The Coordinators are authorized to decline the applications of the students if they do not approve the universities or the academic background/status of the students. To learn more about the departmental restrictions, you can check the website below (an appointment with the coordinator is still advised): http://ico.metu.edu.tr/departments-restrictions-outgoing-students-0

Students must be sure that the university they applied to offers education on their level and in a relevant department. Availability of a university in the list does not imply that the said university offers education in all the departments and on all levels of education.

Students can only apply for their current level of education. Undergraduate students cannot apply for a master or PhD level program. But after being selected for the program, it is possible to take courses on different levels providing that METU and the host university approve of it. 

Host university can demand student’s transcript in order to track student’s academic status and success, and this can affect the acceptance process.

Partner universities may require a language proficiency exam grade document for your language of education (TOEFL, IELTS, etc.). It is not possible for the student to study in a university if they cannot meet the language requirement for the said university. Since language proficiency requirements differ among universities, it is necessary to check the university’s website for the language requirements before application and to make sure the language requirements can be fulfilled/documented before the deadline.

***Agreements within the framework of Overseas Exchange Program are generally established as “all departments”. This means that all students can apply, and no one is given priority over the others, unless stated otherwise in the “Restrictions” section of the agreement list in the announcement. However, before applying for those universities, please make sure that there is a department (or at least courses) at the partner university corresponding to your department and level at METU. The fact that you are given the chance to apply for such universities does not guarantee that the university accepts you. The applicants are required to check the conditions of the partner universities (i.e. medium of instruction, language requirement, academic calendar, accommodation opportunities etc.) before submitting their applications. 

E.g. :

X University

Application criteria: CGPA: 3,00/4,00

Student placed in X University CGPA: 2,90/4,00

In this case, even if you are placed in X University, which requires min CGPA to be 3,00/4,00  for UG, you may not be accepted to the university since your CGPA is less than 3,00/4,00. For this reason, students must check the university list announced by ICO, and the websites of the universities.

SELECTION CRITERIA

50% of CGPA and 50% of the English language test score are taken into account in selecting prospective Overseas Exchange Program students.

Weighted CGPA is calculated for each applicant depending on the average CGPA in his/her departmental cohort. 

In order to calculate the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

Student CGPA: 3.15

Average CGPA of the same department & semester: 2.89

Ratio: 3.15 / 2.89 = 1.09

 25(*) + 1.09=26.09

Overall Score: 3.15 x 26.09 = 82.18

(*) the convergent factor to calculate 50% of the CGPA = 25

Applicants with disabilities (approved by medical report) get 10 additional points. Medical reports concerning their disability must be uploaded to the online application platform before the application deadline.

10 points will be deduced from the overall grade of the students who have benefited from the Overseas Exchange Program before within the same study level. Previous participation in the program in different study levels does not cause any deduction in the overall grade.

10 points will be deduced from the overall grade of the students who have withdrawn from the program after the announced deadline for the previous Overseas Exchange Program Applications.

10 points will be added to the overall score of the students who have been under protection by 2828 Social Services Law. The proving documents must be uploaded to the online application platform before the application deadline.

15 points will be added to the overall score of the students who are the relatives of martyrs and veterans. The proving documents must be uploaded to the online application platform before the application deadline.

IMPORTANT POINTS

Please bear in mind that students:

Should have METU course load of minimum 30 ECTS for the semester in which s/he plans to participate exchange. Those MS and PhD students who completed their course load and in thesis period can also apply as their thesis satisfies the ECTS requirement. However, those students should find a proper thesis advisor at the host institution and get an approval from their thesis advisor at METU before the exchange period. 

Should take 30 ECTS course/or 5 courses (when the host university does not use ECTS) at the host university.

Make sure that 30 ECTS courses will be recognized by their departments upon successfully completion.

GRANT & EXPENSES

Overseas Exchange Program is a non-granted (without scholarship) program. Students are responsible for all living, accomodation and personal expenses while at the host institution. 

Within the framework of Overseas Exchange Program, selected students are exempt from paying tuition fees to the partner universities (except a few universities like USA/IIT and Israel/Ben Gurion University). 

But exchange students must pay their regular tuition fee to METU for each semester spent at the exchange program. This is supposed to be paid at the beginning of the academic semester.

INFO SHEET FOR OVERSEAS EXCHANGE PROGRAM

For more information about the program please read our INFO SHEET (TURKISH) and INFO SHEET (ENGLISH).

2022-2023 Erasmus+ European Traineeship Applications

IMPORTANT ANNOUNCEMENT 

The applications for Erasmus+ European Traineeship will be held between 21.02.2022– 07.03.2022, by 23:59. The details of the application can be found below.

IMPORTANT

Please bear in mind that:

-Traineeship activity cannot be used to carry out academic and scientific studies such as research assignments or analysis studies within the scope of a specific curriculum. Activities conducted by students in order to complete or support their own scientific studies like scientific researches and projects are not accepted as internship activities. In order for these activities to be accepted as traineeship activities, they should be carried out as professional activities that are economically viable in the related sector, not in academic studies.

-The following organizations are not eligible for Erasmus + traineeship activity:

·        EU institutions and agencies (https://europa.eu/european-union/about-eu/institutions-bodies_en)

·        National Agencies and similar institutions carrying out EU programs

 -Make sure that traineeship activity will be recognized by the departments upon successful completion.

·       

Please note that due to the Covid-19 pandemic some details and rules may be subject to change!!! 

Who can apply?

·       

Applicants must be registered at METU as full-degree students at the time of application.

·       

Applicants must complete at least one semester at METU.

·       

Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply.

Start and End Dates of the Application

The application period is 21.02.2022 – 07.03.2022. The application period ends by 23:59.

How to Apply?

Students apply online via Program through link https://student.metu.edu.tr  

During the online applications, applicants will be asked to submit an acceptance letter to the system. Late submissions will not be accepted. 

The acceptance letters should be signed, stamped and written on a headed paper (antetli kağıt) and include:

- dates & subject of the traineeship

- name of the institution where the traineeship will take place

- name and function of the person who signs the letter

In the acceptance letters, it should be specified that the applicants will work as a trainee rather than a researcher. Those letters including such notions as “research” or “scientific study” will not be accepted. 

The traineeship should be completed before 31 May 2023.

Sample Acceptance Letters

For the application to be valid, the acceptance letters should be approved by ICO. During the application period, ICO officers regularly control the acceptance letters according to the criteria above from the application system. It will be possible to make changes in the acceptance letters during the application period if they are not approved by ICO. 

The application should be completed 07.03.2022 before 23:59. The appropriateness of the acceptance letter will be decided on the last version that is uploaded to the online application system by this time. Hence, it will not be possible to upload any edited document after the deadline.  

Minimum CGPA requirement for Application

Undergraduate students who are considering applying for the Erasmus program should have at least 2,5 CGPA and graduate students should have at least 3,0 CGPA over 4,0.

English Proficiency Exam for Exchange Programs

International Cooperations Office will discontinue holding English Proficiency Exam for Exchange Programs (EPEEP) based on the University Senate decision given on December 29, 2021. No EPEEP exam will be held starting from 2022. However, students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to bring any English language score taken within the last 5 years before the application period. These scores must be one of the METU recognized exams. Please check which exams are recognized by METU from the link and prepare your valid score. The online system will take your highest score if you select your available score to be counted for Erasmus+ application assessment and ask the system to do so. If not, you will be able to upload your language score which is recognized by METU on the application system which will be checked for the validity and eligibility by ICO and converted to METU IYS exam based on the table below. The table below will be used for conversion of METU's recognised exams into a grading scale ranging from 1 to 100, the highest score. Then the online system will calculate its 50% for the selection purposes (see Selection Criteria section) as explained below:

Equivalance Table for METU IYS to other English exams

 

Selection Criteria

According to the regulations of the Turkish National Agency, 50% of CGPA and 50% of the English language test score are taken into account in electing prospective Erasmus students. Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

Student CGPA: 3.15

CGPA of the related department's students in the same semester with the applicant: 2.89 Ratio: 3.15/2.89 = 1.09 25*+1.09=26.09 Overall Erasmus application score: 3.15x26.09 = 82.18

*the convergent factor to calculate 50% of the CGPA = 25

-  15 points will be added to the overall score of the students who are the children of martyrs and veterans. The proving documents must be submitted to the online application system during the application period.

-  10 points will be added to the overall score of students with disabilities. The proving documents must be submitted to the online application system during the application period.         

-  10 points will be added to the overall score of the students who are who have been under protection by 2828 Social Services Law. The proving documents must be submitted to the online application system during the application period.

- 5 points will be added to the overall score of the students who will do a traineeship activity that’s in scope of Digital Opportunity Traineeships (cybersecurity, big data, digital marketing, software development, social media management etc.). You can select this option during your online application and your acceptance letters will be examined by ICO to confirm that your traineeship is in this scope.

 To get these additional points, applicants have to submit their official proofs by 07.03.2022 to International Cooperations Office via the online application form. 

- 10 points will be decreased from the overall score of the students for each participation to the Erasmus KA103 / Erasmus Traineeship.

- The students who apply for both Erasmus student mobility and traineeship mobility will be expected to give priority to one of their choices. The preference will be indicated during the online application. 10 points will be decreased from the choice that is not prioritized. 

 

 

Duration of the Activity

The duration of the activity is between 2 and 12 months, valid separately for each degree level. The traineeship period cannot be less than 2 months (60 days). 

Students can participate in the Erasmus program more than once. The same student may receive grants for mobility periods totaling up to 12 months per each cycle of study (UG, MS, Ph.D.), independently from the number and type of mobility activities. This means the duration of Erasmus grants for Erasmus traineeship mobility and Erasmus student mobility and in a specific cycle of study for a student can be maximum of 12 months.

However, in order to provide mobility opportunities for a higher number of students and because of the budget limitations, the maximum duration of the granted period is limited to 3 months. The Erasmus+ trainees selected for this period will be able to receive an Erasmus grant for a 3 months-period.

 2021-2022 Erasmus traineeship grants in Euros (monthly)

 

1. and 2. Group Program Countries	Austria, Denmark, Finland, France, Ireland, Italy, Liechtenstein, Norway, Sweden ,Belgium, Cyprus (Güney Kıbrıs), Germany, Greece, Iceland, Luxemburg, The Netherlands, Portugal, Spain, Malta	750 €
3. Group Program Countries	Bulgaria, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Macedonia,Czech Republic, Crotia, Slovenia, Serbia	600 €

**The students who are economically disadvantaged and getting needles pension under the law numbered 3294  (Incentive for Social Solidary) will get additional funding ( additional 100 euros per month)  after selection process. The student should submit the official documents to prove this situation.

In the case of budget limitations, it is also possible to participate in the program without receiving any grant. Those applicants who would like to participate in the program without a grant need to make the application and their applications need to be evaluated as the others. Those participants with zero grants have to fulfill the rights and obligations of the program.

Students who would like to withdraw from the Erasmus traineeship program should inform ICO about withdrawal decision latest by May 30, 2022. Please bear in mind that students who withdraw from the program after May 30, except for the force- majeure cases, will lose 10 points for their future Erasmus applications at the same study cycle (academic level).

Erasmus Traineeship Database 2009-2020

You can go to the above link to examine previous traineeship experiences of past students with names of the institutions.

 

Students may also have a look at "Opportunities" page to see the institutions that are looking for an Erasmus trainee.

Announcement date of application results: The results will be announced towards mid March, 2022 (expected)

 

 

IMPORTANT NOTICE 

Due to previous years’ students’ experiences, the acceptance letters taken from Dpoint Group and Anidra People’s University will not be accepted. Please select your traineeship place carefully.

Students may be required to obtain a visa for the traineeship period. Please keep in mind that visa procedures may take a long time and students may have to pay fees for visa application (fee amounts vary). Please consult with the embassy of the related country.

 

YOU CAN ASK YOUR QUESTIONS IN INFORMATION SESSIONS THAT WILL BE HELD ONLINE!

 

The International Cooperations Office ICO is inviting you to a scheduled Zoom meeting.

 

Erasmus+ 131 Bilgilendirme Toplantısı / Information Session 

 

Recording/Kayıt:

https://zoom.us/rec/play/1Sg4U7Ea4qJ-ikFjMvUjPt0v2-NkZN_WUpQFYhgy46loedD...

 

Passcode/Şifre: 3zm*1C6g

Recording / Kayıt: Erasmus Q&A /Erasmus Soru-Cevap

https://zoom.us/rec/play/OpAC-Rm1TyBN4YUgSRJ_nvMgajOCAbls564e-X_3Cxvk1c4...

Passcode/şifre: 9gbEK$$V