When is the best time to go on Erasmus and where can I find out what I need to know first?
If you are planning to go abroad for an Erasmus semester, please make sure to start planning early.
You will need to:
- decide which semester is best. As transfer of the courses will be required after arrival, it is strongly recommended to choose the semester with high number of elective courses ( the semester that courses will be recognized in the department)
- decide on a country
- choose a partner university form our Erasmus Agreement List for Student Exchange
- complete the application procedure ( on-line appliation via OİBS Program # 184) and EPEEP ( English Proficiency Exam for Exchange Programs)
- select courses and arrange for credit transfer ahead of time ( check the language of instruction of the partner university)
- make travel arrangements (e.g. look for housing, organize a visa, and get insurance)
Since 2014/15 academic year students can participate in the Erasmus program more than once. The same student may receive grants for mobility periods totalling up to 12 months per each cycle of study (UG, MS, PhD), independently from the number and type of mobility activities. This means the duration of Erasmus grants for Erasmus student mobility and Erasmus traineeship mobility in a specific cycle of study for a student can be maximum 12 months.
For example, if a student had previously taken an Erasmus student mobility for 6 months at the undergradute level, he/she can participate in the Erasmus KA103 student mobility, Erasmus traineeship or Erasmus KA107 International Credit Mobility for another 6 months as an undergraduate student and get Erasmus grant for this period. Similarly, if a student had previously participated in the Erasmus traineeship/ Erasmus KA107 International Credit Mobility for 3 months, he/she can participate in the Erasmus student mobility for up to 9 months with grant. However, if the same student applies to the student or traineeship mobility again at the graduate level, he/she can get Erasmus grant up to 12 months at this level.
A. Who can apply?
Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply.
Please note that:
Students apply online via OIBS (Student Affairs Information System: https://oibs.metu.edu.tr), program # 184. Applications are received only once a year and always for the following academic year. Application period for the 2016/17 academic year is 06.02.2017 – 26.02.2017.
English Proficiency Exam for Exchange Programs (EPEEP) for all applicants takes place after the online application period has ended. It is obligatory to take EPEE.
For the 2017/18 academic year Erasmus applications, the EPEEP will be held on 4 March 2017.
EPEEPis valid for two consecutive years and students who have taken the exam in the previous 2 years may apply with a previous score. This needs to be indicated on the online application. However, students are allowed to take the EPEEP only once a year and those who have already taken the EPEEP on 7 January 2017 will not be able to take the exam again for the Erasmus application in February.
The exam is organized by the Department of Basic English. Students who are not able to enter the exam due to a valid excuse should submit a petition explaining their excuse to the International Cooperations Office. Otherwise, their Erasmus application will be regarded as invalid.
Host universities may also require an academic transcript to evaluate candidates' academic standing in the semester(s) before s/he actually starts the Erasmus program. Therefore, students must be in good academic standing and are advised to avoid getting failing grades until their participation in the program.
Students with FF/FD/W grades should consult their departments' procedures and undergraduate regulations.
E. Selection Criteria
According to the regulations of the Turkish National Agency, 50% of CGPA and 50% of the English language test score are taken into account in electing prospective Erasmus students.
Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:
Student CGPA: 3.15
CGPA of the related department's students in the same semester with the applicant: 2.89
*the convergent factor to calculate 50% of the CGPA = 25
To ensure that students with severe disabilities can take full advantage of the European mobility arrangements, the Erasmus program pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and especially financing of the extra costs. This means that Erasmus grant of students with severe disabilities is higher than the normal study grant to offset the specific difficulties with which they are faced (such as physical access and the organisation and content of teaching). For the grant application a form describing the student's disability and the special needs and additional requirements the disability entails should be filled in, as well as a detailed cost estimate of the financial support the student will need. The application for disability grant should include a medical certificate stating the level of disability, acknowledged by a doctor. For more information, please get in contact with our office.