INTERNATIONAL COOPERATIONS OFFICE


Application

 

When is the best time to go on Erasmus and where can I find out what I need to know first?

If you are planning to go abroad for an Erasmus semester, please make sure to start planning early.

You will need to:

  • decide which semester is best. As transfer of the courses will be required after arrival, it is strongly recommended to choose the semester with high number of elective courses ( the semester that courses will be recognized in the department)  
  • decide on a country
  • choose a partner university form our Erasmus  Agreement List for Student Exchange
  • complete the application procedure ( on-line appliation via  OİBS Program # 184) and EPEEP ( English Proficiency Exam for Exchange Programs) 
  • select courses and arrange for credit transfer ahead of time ( check the language of instruction of the partner university)
  • make travel arrangements (e.g. look for housing, organize a visa, and get insurance)

 

Since 2014/15 academic year students can participate in the Erasmus program more than once. The same student may receive grants for mobility periods totalling up to 12 months per each cycle of study (UG, MS, PhD), independently from the number and type of mobility activities. This means the duration of Erasmus grants for Erasmus student mobility and Erasmus traineeship mobility in a specific cycle of study for a student can be maximum 12 months.

 

For example, if a student had previously taken an Erasmus student mobility for 6 months at the undergradute level, he/she can participate in the Erasmus KA103 student mobility,  Erasmus traineeship or Erasmus KA107 International Credit Mobility for another 6 months as an undergraduate student and get Erasmus grant for this period. Similarly, if a student had previously participated in the Erasmus traineeship/ Erasmus KA107 International Credit Mobility  for 3 months, he/she can participate in the Erasmus student mobility for up to 9 months with grant. However, if the same student applies to the student or traineeship mobility again at the graduate level, he/she can get Erasmus grant up to 12 months at this level.

 

A. Who can apply?

Applicants must be registered at METU as full-degree students at the time of application. They must also be able to continue studies at the same level (undergraduate, masters, PhD) at METU the following year, i.e. the year of the exchange.

Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply.
 
Undergraduate students who are considering to apply for Erasmus program should have at least 2,5 CGPA and graduate students should have at least 3,0 CGPA over 4,0.
 
Please note that:
Students can participate in the Erasmus program during their studies at the same level (undergraduate students can participate in the program during their undergraduate studies, master's students can participate in the program during their master's studies, PhD students can participate in the program during their PhD studies).

B. How to apply?

Students apply online via OIBS (Student Affairs Information System: https://oibs.metu.edu.tr), program # 184. Applications are received only once a year and always for the following academic year. Application period for the 2016/17 academic year is 06.02.2017 – 26.02.2017.

 

C. English Proficiency Exam for Exchange Programs (EPEEP)

English Proficiency Exam for Exchange Programs (EPEEP) for all applicants takes place after the online application period has ended. It is obligatory to take EPEE.

 

For the 2017/18 academic year Erasmus applications, the EPEEP will be held on 4 March 2017


EPEEPis valid for two consecutive years and students who have taken the exam in the previous 2 years may apply with a previous score. This needs to be indicated on the online application. However, students are allowed to take the EPEEP only once a year and those who have already taken the EPEEP on 7 January 2017 will not be able to take the exam again for the Erasmus application in February.

 

The exam is organized by the Department of Basic English. Students who are not able to enter the exam due to a valid excuse should submit a petition explaining their excuse to the International Cooperations Office. Otherwise, their Erasmus application will be regarded as invalid.

 

D. Language Proficiency and Academic Standing
In some cases students need to submit a relevant language proficiency document during their application to the host university (TOEFL/IELTS for English-medium universities, German certificates for German-medium universities, etc.). Therefore, students are recommended to investigate the language requirement of the host universities even before their application to METU and take the required exam(s) when necessary. Applicants are responsible for finding out of the language requirements of the host university.


Host universities may also require an academic transcript to evaluate candidates' academic standing in the semester(s) before s/he actually starts the Erasmus program. Therefore, students must be in good academic standing and are advised to avoid getting failing grades until their participation in the program.


Students with FF/FD/W grades should consult their departments' procedures and undergraduate regulations.


E. Selection Criteria

According to the regulations of the Turkish National Agency, 50% of CGPA and 50% of the English language test score are taken into account in electing prospective Erasmus students.


Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:


Student CGPA: 3.15

 

CGPA of the related department's students in the same semester with the applicant: 2.89
Ratio: 3.15/2.89 = 1.09
25*+1.09=26.09
Overall Erasmus application score: 3.15x26.09 = 82.18 olarak belirlenir.

*the convergent factor to calculate 50% of the CGPA = 25
 

 

-  10 points will be added to the overall score of the students who are the childrens of martyries and veterans. 
 
-  10 points will be added to the overall score of the students with disabilities.

-  10 points will be decreased from the overall score of the students  for each participation of the Erasmus KA103/ Erasmus Traineeship and Erasmus KA107 in the same study cycle.
 
-  10 points will be decreased from overall score of the students if they withdraw from 2016/2017 Erasmus program after 8 April 2016. 
 
E. Students with severe disabilities in Erasmus

To ensure that students with severe disabilities can take full advantage of the European mobility arrangements, the Erasmus program pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and especially financing of the extra costs. This means that Erasmus grant of students with severe disabilities is higher than the normal study grant to offset the specific difficulties with which they are faced (such as physical access and the organisation and content of teaching). For the grant application a form describing the student's disability and the special needs and additional requirements the disability entails should be filled in, as well as a detailed cost estimate of the financial support the student will need. The application for disability grant should include a medical certificate stating the level of disability, acknowledged by a doctor. For more information, please get in contact with our office.

 

Erasmus Information Sheet / Application for 2017-2018 Academic Year (Turkish)