During the online applications, applicants will be asked to submit an acceptance letter to the system. Late submissions will not be accepted.
The acceptance letter should be signed, stamped and written on a headed paper and include:
- dates & subject of the traineeship
- name of the institution where the traineeship will take place
- name and function of the person who signs the letter.
In the acceptance letters, it should be specified that the applicants will work as a trainee rather than a researcher. Those letters including such notions like “research” or “scientific study” will not be accepted.
C. Duration of the Activity
The duration of the activity is between 2 and 12 months, valid separately for each degree level. The traineeship period cannot be less than 2 months.
Students can participate in the Erasmus program more than once. The same student may receive grants for mobility periods totaling up to 12 monthsper each cycle of study (UG, MS, PhD), independently from the number and type of mobility activities. This means the duration of Erasmus grants for Erasmus traineeship mobility and Erasmus student mobility and in a specific cycle of study for a student can be maximum 12 months.
For example, if a student had previously taken an Erasmus student mobility for 6 months at the undergraduate level, he/she can participate in the Erasmus KA103 student mobility, Erasmus traineeship or Erasmus KA107 International Credit Mobility for another 6 months as an undergraduate student and get Erasmus grant for this period. Similarly, if a student had previously participated in the Erasmus traineeship/ Erasmus KA107 International Credit Mobility for 3 months, he/she can participate in the Erasmus student mobility for up to 9 months with grant. However, if the same student applies to the student or traineeship mobility again at thegraduate level, he/she can get Erasmus grant up to 12 months at this level.
D. English Proficiency Exam for Exchange Programs (EPEEP)
English Proficiency Exam for Exchange Programs (EPEEP) for all applicants takes place after the online application period has ended. It is obligatory to take EPEE.
EPEEP is valid for two consecutive years and students who have taken the exam in the previous 2 years may apply with a previous score. This needs to be indicated on the online application. However, students are allowed to take the EPEEP only once a year.
The exam is organized by the Department of Basic English. Students who are not able to enter the exam due to a valid excuse should submit a petition explaining their excuse to the International Cooperations Office. Otherwise, their Erasmus application will be regarded as invalid.
According to the regulations of the Turkish National Agency, 50% of CGPA and 50% of the English language test score are taken into account in electing prospective Erasmus students.
Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' study cycle and semester information as below:
Student CGPA: 3.15
CGPA of the related department's students in the same semester with the applicant: 2.89 Ratio: 3.15/2.89 = 1.09 25*+1.09=26.09 Overall Erasmus application score: 3.15x26.09 = 82.18 olarak belirlenir.
*the convergent factor to calculate 50% of the CGPA = 25
- 15 points will be added to the overall score of the students who are the childrens of martyries and veterans.
- 10 points will be added to the overall score of students with disabilities.
- 10 points will be added to the overall score of the students who have been under protection by 2828 Social Services Law.
To get these additional points, applicants have to submit their official proofs during application period to International Cooperations Office.
- 10 points will be decreased from the overall score of the students for each participation of the Erasmus KA103 / Erasmus Traineeship and Erasmus KA107 in the same study cycle.
- 10 points will be decreased from overall score of the students if they withdraw from the program after the given deadline for withdrawal.
F. Students with disabilities in Erasmus
To ensure that students with severe disabilities can take full advantage of the European mobility arrangements, the Erasmus program pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and especially financing of the extra costs.
This means that Erasmus grant of students with severe disabilities is higher than the normal study grant to offset the specific difficulties with which they are faced (such as physical access and the organization and content of teaching).
For the grant application a form describing the student's disability and the special needs and additional requirements the disability entails should be filled in, as well as a detailed cost estimate of the financial support the student will need. The application for disability grant should include a medical certificate stating the level of disability, acknowledged by a doctor. For more information, please get in contact with our office.