The deadline to deliver the documents after the students return is 15th of April for fall semester and 30th of September for spring semester. 20% amount will not be paid to students who do not deliver the documents until these dates.
At the end of Erasmus mobility program, the students who could not succeed at least 20 ECTS credits out of 30 ECTS credits which were taken at the beginning cannot receive 20% of their total grant.
* If the ECTS credits of the partner university are systematically low (2-3 ECTS), the assessment will be made on the basis of number of courses.
**If the student takes 5 courses however still cannot reach to 20 ETCS credits, the student must pass at least 3 courses out of 5.
Certificate of Attendance & Flight Ticket for Outgoing and Return
Duration the Erasmus learning period (including the orientation program) must be stated on this form and it must be confirmed by the host university. For the final payment, flight tickets for leaving and returning must also be delivered to the office along with original certificate of attendance.
After the Mobility
After completing the Erasmus period, After the Mobility part must be filled and delivered to ICO after receiving signatures from the Host University and Erasmus Coordinator of the department.
For every Erasmus student the host university gives an official transcript which indicates taken courses, grades and ECTS credits or sends it to METU. The student is liable to deliver one copy of the transcript to ICO. The student must give a petition for course substitution to the department to ensure that taken courses are substituted at METU. A copy of the transcript and Academic Confirmation Form which is rearranged after return are attached to the petition. Conversion of obtained grades to METU system will be carried out by the department.
Erasmus Student Final Report Form & Partner Information Form
The students must send their Partner Information Form to their advisors via e-mail. The final report form will be delivered to student via e-mail after ICO advisor enters the information about student to the system and it is compulsory for the student to fill this form online. ICO initiates the process for students to receive remaining 20% grant after completion of the return procedures and succeed in the courses worth at least 20 ETCS credits.
It is compulsory to complete the second OLS exam online after return.
*The forms which will be used in the process can be downloaded from;
During all transactions, the student must keep in touch with the Departmental Erasmus Coordinator and advisors at ICO. Students are requested to check their e-mails regularly. Moreover, students are recommended to inform their advisors at ICO for the correspondence with the host university. It is important that student sends an e-mail to their ICO advisor as soon as they arrive to host country. Moreover, it is also important that student informs their advisor when in case of facing any kind of problem. It is also recommended for students to take additional passport photographs and money apart from Erasmus grant when they go to host country. It is important to get an appointment from advisors before visiting them for the process to go smoothly.