INTERNATIONAL COOPERATIONS OFFICE


Application


A. General Information

 

Traineeship is one of the Erasmus mobility programs in which a beneficiary gains vocational training and / or work experience within a business or organization in another country participating in the program. Traineeship activity is to obtain practical work experience in the field of vocational training.

 

Traineeship activity cannot be used to carry out academic and scientific studies such as research assignments or analysis studies within the scope of a specific curriculum. Activities conducted by students in order to complete or support their own scientific studies like scientific researches and projects are not accepted as internship activities. In order for these activities to be accepted as traineeship activities, they should be carried out as professional activities that are economically viable in the related sector, not in academic studies.

 

If the institution in which the traineeship activity is to be conducted is a higher education institution, the work to be done should not be a learning activity in an academic sense. Rather, the trainee should obtain practical working experience in the units for the general administration of the institution. Traineeship activity for academic study cannot be carried out.

 

Businesses, training centers, research centers and other organizations that meet the business definition specified in the Erasmus + Program Guide 2 may be accepted as the Institutions that will host the trainees.

 

In this context, an appropriate enterprise means any enterprise engaged in any kind of economic activity, including any private or publicly owned institution or organization and social economy, regardless of their size, legal status and economic sector in which they operate. For example working in a research and development (R & D) company or in an experimental study of a research unit conducted by a firm or an economically active company with the purpose of product development is considered within the scope of the internship activity.

 

The traineeship activity is not expected to be compulsory for the student's degree program. However, the economic sector to be trained must be a sector related with student's current vocational training program.

 

The following organizations are not eligible for Erasmus + traineeship activity:

  • EU institutions and agencies (ec.europa.eu/institutions/index_en.htm)
  • National Agencies and similar institutions carrying out EU programs

METU does not have specific partners for this mobility and students are supposed to arrange the institutions for a possible traineeship on their own. To have an idea, please see below the database regarding the institutions where METU students have carried out their Erasmus traineeship activities so far.

 

Erasmus Traineeship Database 2009-2016

 

Students may also have a look at "Traineeship Announcement" page to see the institutions who are looking for an Erasmus trainee.

 

Students may be required to obtain a visa for the traineeship period. Please keep in mind that visa procedures may take a long time and students may have to pay fees for visa application (fee amounts vary). Please consult with the embassy of the related country.

 

B. Duration of the Activity

 

The duration of the activity is between 2 and 12 months, valid separately for each degree level. The traineeship period cannot be less than 2 months.

 

Since 2014/15 academic year, students can participate in the Erasmus program more than once. The same student may receive grants for mobility periods totaling up to 12 months per each cycle of study (UG, MS, PhD), independently from the number and type of mobility activities. This means the duration of Erasmus grants for Erasmus traineeship mobility and Erasmus student mobility and in a specific cycle of study for a student can be maximum 12 months.

 

For example, if a student had previously taken an Erasmus student mobility for 6 months at the undergraduate level, he/she can participate in the Erasmus KA103 student mobility, Erasmus traineeship or Erasmus KA107 International Credit Mobility for another 6 months as an undergraduate student and get Erasmus grant for this period. Similarly, if a student had previously participated in the Erasmus traineeship/ Erasmus KA107 International Credit Mobility for 3 months, he/she can participate in the Erasmus student mobility for up to 9 months with grant. However, if the same student applies to the student or traineeship mobility again at the graduate level, he/she can get Erasmus grant up to 12 months at this level.

 

C. Application Criteria

 

Applicants must be registered at METU as full-degree students at the time of application. 

 

Students can also take part in the traineeship program in the year following their graduation. In this case, they must apply during their last years at METU.

Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply.

 

Undergraduate students who are considering to apply for traineeship program should have at least 2,5 CGPA and graduate students should have at least 3,0 CGPA over 4,0.

 

D. How to Apply?

 

The applications of Erasmus+ KA103 Traineeship will be held between 10.02.2017 and 26.02.2017. 


Students apply online via METU Online Application System: https://application.metu.edu.tr/?lang=EN

 

During the online applications, applicants will be asked to submit an acceptance letter to the system. Late submissions will not be accepted. 

 

 The acceptance letter should be signed, stamped and written on a headed paper and include:

 

- dates & subject of the traineeship

- name of the institution where the traineeship will take place

- name and function of the person who signs the letter.

 

In the acceptance letters, it should be specified that the applicants will work as a trainee rather than a researcher. Those letters including such notions like “research” or “scientific study” will not be accepted.

 

E. English Proficiency Exam for Exchange Programs (EPEEP)

 

English Proficiency Exam for Exchange Programs (EPEEP) for all applicants takes place after the online application period has ended. It is obligatory to take EPEE.

 

For the 2017/18 academic year Erasmus applications, the EPEEP will be held on 4 March 2017

 

EPEEP is valid for two consecutive years and students who have taken the exam in the previous 2 years may apply with a previous score. This needs to be indicated on the online application. However, students are allowed to take the EPEEP only once a year and those who have already taken the EPEEP for the Erasmus+ ICM and Exchange applications on 7 January 2017 will not be able to take the exam again for the Erasmus traineeship application in February.

 

The exam is organized by the Department of Basic English. Students who are not able to enter the exam due to a valid excuse should submit a petition explaining their excuse to the International Cooperations Office. Otherwise, their Erasmus application will be regarded as invalid.

 

 

F. Selection

 

According to the regulations of the Turkish National Agency, 50% of CGPA and 50% of the English language test score are taken into account in electing prospective Erasmus students.

 

Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' study cycle and semester information as below:

 

Student CGPA: 3.15

 

CGPA of the related department's students in the same semester with the applicant: 2.89
Ratio: 3.15/2.89 = 1.09
25*+1.09=26.09
Overall Erasmus application score: 3.15x26.09 = 82.18 olarak belirlenir.

*the convergent factor to calculate 50% of the CGPA = 25

 

 

-  10 points will be decreased from the overall score of the students for each participation of the Erasmus KA103/ Erasmus Traineeship and Erasmus KA107 in the same study cycle.

 

-  10 points will be added to the overall score of the students the children’s of martyrizes and veterans. 

 

-  10 points will be decreased from overall score of the students if they withdraw from 2016/2017 Erasmus program after 8 April 2016. 

 

G. Students with severe disabilities in Erasmus

 

To ensure that students with severe disabilities can take full advantage of the European mobility arrangements, the Erasmus program pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and especially financing of the extra costs.

 

This means that Erasmus grant of students with severe disabilities is higher than the normal study grant to offset the specific difficulties with which they are faced (such as physical access and the organization and content of teaching).

 

For the grant application a form describing the student's disability and the special needs and additional requirements the disability entails should be filled in, as well as a detailed cost estimate of the financial support the student will need. The application for disability grant should include a medical certificate stating the level of disability, acknowledged by a doctor. For more information, please get in contact with our office.