Değerli ODTÜ Personelleri,

Koronavirüs nedeni ile tüm dünyada yaşanan gelişmeler ışığında, 15.02 - 15.04.2020 tarihleri arasında alınacağı duyurulan Erasmus KA103 Avrupa İçi Hareketlilik Programı İdari Personel Başvurusu ve Erasmus KA107 Avrupa Dışı Hareketlilik Programı Akademik Personel Başvurusunun alınma takvimi ertelenmiştir. Yeni başvuru takvimi daha sonra yine web sitemizde ilan edilecektir ve email adreslerine duyuru gönderilecektir.

Elimizde olmayan gelişmelerden ötürü başvuruları ertelemek zorunda kaldığımız için üzgün olduğumuzu belirtmek isteriz.

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Dear METU Members,

In the light of latest news about Coronavirus outbreak worldwide, Erasmus KA103 European Mobility Staff Training Applications and Erasmus KA107 Non-European Mobility Teaching Staff Applications, which were announced to be open between 15.02.2020 and 15.04.2020, have been postponed. The new application date will be both announced later on our website and emailed individually to our members. 

We are sorry that we have to postpone the application period for compelling reasons.

Erasmus+ İngilizce Sınavı 29 Şubat 2020 Cumartesi günü saat 10:30'da yapılacaktır. Ancak saat 10.00 itibariyle Temel İngilizce Bölümünde (F ve G Binaları) bulunmayan öğrenciler sınava alınmayacaktır.

Öğrencilerin sınava girecekleri sınıflar Hazırlık F ve G binalarında 29 Şubat sabahı asılacaktır.

Eğer başvuruda sınava gireceğim seçeneğini işaretleyen öğrencilerin belirtilen gün ve saatte sınav yerinde olmaları beklenmektedir.  Aksi halde basvurunuz gecersiz sayılacaktır. Bu sınavı alan öğrencilerin Erasmus Puanı hesaplamasında baska bir sınav sonucu kesinlikle kullanılmayacaktır.

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Erasmus English Proficiency Exam will be held on 29 February 2020, Saturday, at 10:30. However, students are expected to be at the Department of Basic English by 10:00. The exam will take place at the F and G Buildings. You can check your exam place at these buildings on the exam day.

If you have answered the relevant question during the application as I want to take EPEEP, you are obliged to take this exam. Otherwise, your application will be cancelled. Those students who took this exam on 29th of February will not be able to use any other English score for their Erasmus overall scores.

Selection results for Overseas Exchange Program Outgoing Student Applications for 2020-2021 Academic Year can be found below: 

 

2020-2021 Selection List

 

• Placed: Students who were placed at a university
• Not Placed: Students who were not able to be placed at a university due to quota restraints. These students WILL NOT have the chance to be placed at a university if students on the main list withdraw from the program. (i.e. there will be no second placement) because of the deadlines of partner universities.
• Not approved: Application was not approved by the department.
• Cancelled: Application was cancelled due to non-attendance to EPEEP on 7.12.2019      

                                                                                                                                                                                            

*** Please read the attached info sheet and the information below carefully. ***

 

Procedures After Selection:

 

Students who have been placed to a university are required to contact as a response to the e-mail sent by International Cooperations Office (ICO) until 24 January 2020: Yasin Altun (yaltun@metu.edu.tr), and indicate their semester preference (fall or spring).

 

Students who decide to withdraw from the program are required to contact ICO until 24 January 2020, 12.00 am (noon time). Students  who withdraw from the program without a force major reason after 24 January 2020 will lose 10 points in their future Overseas Exchange applications at the same study cycle (academic level).

 

Selected students will be able to get detailed information for Overseas Exchange process in their advisor meeting which will be organized on 10 January 2020, Friday  (14:00-15:00) at Solmaz İzdemir Hall (Library Building). As it will not be possible for advisors to explain the whole process to each student individually, it is compulsory to attend this meeting.

 

Selection Criteria:

 

Students’ semester, department, overall grade and agreement quotas as well as academic assessment of the departments have been taken into consideration during the selection process.

 

According to program regulations, 50% of CGPA and 50% of the English language test score are taken into account in selecting prospective Erasmus students.

 

Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

 

Student CGPA: 3.15

CGPA of the related department's students in the same semester with the applicant: 2.89

Ratio: 3.15/2.89 = 1.09

25*+1.09=26.09

Overall Erasmus application score: 3.15x26.09 = 82.18

*the convergent factor to calculate 50% of the CGPA = 25

 

In addition:

-  10 points were added to the Overall Score of the students with disabilities.

-  10 points were deduced from the Overall Score of those students who have participated in any of the Erasmus programs in the same study cycle (10 points deduced per each participation).

-  15 points were added to the overall score of the students who are the children of martyries and veterans.

-  10 points were decreased from overall score of the students if they withdraw from 2018/2019 Overseas Exchange program after the announced deadline. 

-  10 points were added to the overall score of the students who have been under protection by 2828 Social Services Law.

 

Important Notice:

1) At the beginning of your Overseas Exchange programme, you are expected to take 30 ECTS of 5 courses*. If the students cannot pass at least 20 ECTS credits out of 30, they may be required to pay the tuition fee, from which they had received exemption.

If partner university’s credits are systematically low (2-3 ECTS) for all courses or if the partner university does not use ECTS credits, ECTS course weights are evaluated on a number of courses basis (5 courses).

**Students who cannot satisfy 20 ECTS course load with 5 courses are required to pass 3/5 of the courses taken

2) The courses completed successfully in the host university must be transferred into METU after return.

3) After the announcement of results, selected candidates will apply for the partner universities with the guidance of the ICO advisor. Please note that partner universities may have additional requirements (like minimum CGPA, language document etc.). Partner universities reserve the right to deny the application of the nominees that do not meet their requirements. Therefore, placement by METU does not guarantee your acceptance from the partner university due to their CGPA, language, department, etc. restrictions.

 

Objection to Selection Results:

Applicants who would like to object to the selection results made according to the above criteria must apply to ICO with a written petition within one week from the date of the announcement. The written applications will be evaluated by the University Exchange Programs Commission.

 

 

Selection results for Erasmus+ Non-European Exchange Program (KA107 International Credit Mobility-ICM) Outgoing Student Applications for 2020-2021 Academic Year can be found below: 

 

2020-2021 Selection List

 

For the students who were placed at a university with or without grant, it is not possible to change their university for any reason!

 

 

• Placed with Grant: Students who were placed at a university and received Erasmus+ grant.
• Placed without Grant: Students who were placed at a university without Erasmus+ grant (due to grant quota specific to each country) are “reserve for grant (hibe için yedek)”. These students may receive Erasmus+ grant if a granted student in the same country withdraws from the program and no new students get placed in that quota with a higher Overall Score.

 

*** Please read the attached info sheet and the information below carefully. ***

 

Procedures After Selection:

 

These procedures are valid for both students with and without grant!!!

 

Students who have been placed to a university are required to contact International Cooperations Office (ICO) and specify their semester preference until 24 January 2020: Cansu Bolgül (cbolgul@metu.edu.tr). While determining your semester preference, please also consider the application deadline of your university.

 

Students who decide to withdraw from the program are required to contact ICO until 24 January 2020, 12.00 am (noon time). Students who withdraw from the program without a force major reason after 24 January 2020 will lose 10 points in their future Erasmus applications (including Erasmus+ applications for European countries that will be conducted in February 2020) at the same study cycle (academic level). Even though the participants do not conduct their mobility yet;10 points will be decreased because of being selected and granted in this call.

 

(Yerleştiği üniversiteye gitmekten vazgeçen öğrencilerin 24 Ocak 2020, öğlen saat 12.00'ye kadar Uluslararası İşbirliği Ofisi’ne bilgi vermeleri gerekmektedir (Cansu Bolgül: cbolgul@metu.edu.tr). 24 Ocak 2020’den sonra mücbir bir sebebe dayanmaksızın programdan çekilen öğrenciler, (aynı akademik seviye içindeki) bir sonraki Erasmus başvurularında (Şubat ayında alınacak Avrupa içi Erasmus+ program başvuruları da dahil olmak üzere) 10 puan kaybedeceklerdir. Puan kesintisi için bu başvuru döneminde seçilmiş olmak (henüz programdan yararlanılmasa da) yeterli olacaktır.

 

Selected students will be able to get detailed information for Erasmus+ process in their advisor meeting which will be organized on 10 January 2020, Friday (11:00-12:00) at Solmaz İzdemir Hall (Library Building). As it will not be possible for advisors to explain the whole process to each student individually, it is compulsory to attend this meeting.

 

Selection Criteria:

 

Students’ semester, department, overall grade and agreement quotas as well as academic assessment of the departments have been taken into consideration during the selection process.

 

According to program regulations, 50% of CGPA and 50% of the English language test score are taken into account in electing prospective Erasmus students.

 

Besides, before calculating the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

 

Student CGPA: 3.15

CGPA of the related department's students in the same semester with the applicant: 2.89

Ratio: 3.15/2.89 = 1.09

25*+1.09=26.09

Overall Erasmus application score: 3.15x26.09 = 82.18

*the convergent factor to calculate 50% of the CGPA = 25

 

In addition:

• 10 points were added to the Overall Score of the students with disabilities.
• 10 points were deduced from the Overall Score of those students who have participated in any of the Erasmus programs in the same study cycle (10 points deduced per each participation).
• 15 points was added to the overall score of the students who are the children of martyrs and veterans.
• 10 points was added to the overall score of the students who have been under protection by 2828 Social Services Law.
• 10 points was decreased from overall score of the students if they withdraw from 2018/2019 Erasmus programs (study or internship programs with European or non-European countries) after the announced deadlines.  

 

Grant Conditions:

 

Students selected for this program will receive 700 Euro per month and also travel support ranging from 275-1500 Euro according to distance between Ankara and the city that they will study.

 

 

 

It is possible to participate in the program without grant as well.

 

Students with disabilities can apply for additional funds if they are placed for a university. For disabled participants, it is possible to receive additional grants to meet their specific needs. In order for the disabled participants to be given additional grants, the beneficiary higher education institution is required to request additional grants from the Turkish National Agency. The applications for additional grants should be made during the term of the contract, but in any case up to 60 days before the contract end date. The Turkish National Agency will evaluate each application specifically and determine whether the additional grant can be granted, and if so, the appropriate grant amount. In order to learn more about the application forms, you may visit the following website: https://goo.gl/srJwkS

 

 

Important Notice:

1) At the beginning of your Erasmus programme, you are expected to take 30 ECTS of 5 courses* and indicate those courses at Learning Agreement Before the Mobility. If the students cannot pass at least 20 ECTS credits out of 30, 30% of their grant will not be paid.

If partner university’s credits are systematically low (2-3 ECTS) for all courses or if the partner university does not use ECTS credits, ECTS course weights are evaluated on a number of courses basis (5 courses).

**Students who cannot satisfy 20 ECTS course load with 5 courses are required to pass 3/5 of the courses taken

*The courses taken in the host university must be recognized at METU after return.

2) The courses completed successfully in the host university must be transferred into METU after return.

3) After the announcement of results, selected candidates will apply for the partner universities with the guidance of the ICO advisor. Please note that partner universities may have additional requirements (like minimum CGPA, language document etc.). Partner universities reserve the right to deny the application of the nominees that do not meet their requirements. Therefore, placement by METU does not guarantee your acceptance from the partner university due to their CGPA, language, department, etc. restrictions.

 

Objection to Selection Results:

Applicants who would like to object to the selection results made according to the above criteria must apply to ICO with a written petition within one week from the date of the announcement. The written applications will be evaluated by the University Exchange Programs Commission.

 

Erasmus+ KA103 Staff Mobility for Teaching Assignments Application Results and Rules /

2019-2020 Academic Year (with EU Members and Programme Countries)

 

Main List (Granted) and Waiting List

The main list and waiting list for Erasmus+ KA103 Staff Mobility for Teaching Assignments application results can be found in this link.

Applicants’ terms of offices were received from the Department of Personnel on 25.11.2019. While calculating the previous mobilities and the regarding scores, the participations until 25.11.2019  were taken into account.

If a participant withdraws from the main list, the applicants in the waiting list will be informed in accordance with their overall score.

Selection Criteria:

Applicants may visit the below website in order to learn more about the application criteria used in the Erasmus+ KA103 STA applications:

https://ico.metu.edu.tr/teaching-mobility-3

Required Procedures for Awarded Applicants:

Participants who would like to withdraw from the program should inform ICO until 15.01.2020.  For those participants who inform ICO after the deadline, there will be 10 point deduction for their future application’s overall score.

10 points will be decreased from the granted participants for their next Erasmus applications (with European or non-European countries). Even though the participants do not conduct their mobility yet;10 points will be decreased because of being selected and granted in this call.

The receiving organisation must be a Programme Country HEI awarded with an ECHE. Before the mobility takes place, both the academic department in METU and partner HEI must sign an interinstitutional agreement. You may visit the below website in order to find the list of current Erasmus+ agreements within the framework of Erasmus+ KA103 STA:

https://ico.metu.edu.tr/teaching-mobility-3

If applicants would like to visit a non-partner HEI, they may talk with the related institution in order to initiate Erasmus+ interinstitutional agreement which may be found in the above website (“Erasmus Agreement Draft”). The Erasmus+ interinstitutional agreement must be finalized before mobility takes place.

Duration of the Activities:

The teaching activity can take place between 2 days and 5 days excluding travel time. In all cases, a teaching activity has to comprise a minimum of 8 hours of teaching per week (or any shorter period of stay). If the teaching activity/teaching hours last less than 2 days/8 hours (minimum requirement), the activity is considered as void and the grant payment is not made for the related activity.

Officially, Erasmus+ KA103 Staff Mobility for Teaching Assignments activity for 2019-2021 project term takes place between the dates: 01.06.2019-31.05.2021.

 Required Documents

 Before the Mobility

• Official Invitation Letter (signed and stampted by the receiving institution)
• Erasmus+ HE Staff Mobility agreement – teaching form (confirmed by all required parties)
• Euro Account at Vakıfbank METU Branch
• Erasmus+HE Staff Mobility Grant Agreement  (filled and signed with the help of ICO advisor)

After the Mobility

• Certificate of Attendance (original document confirmed by the receiving institution)
• Boarding Pass
• ·         EU Survey (to be sent by ICO advisor)

Erasmus+ Grants

Daily Grant Amounts 

	Countries	Daily Grant
1st Group	UK, Denmark, Finland, Ireland, Sweden, Iceland, Lichenstein, Luxembourg, Norway	153 Euro
2nd Group	Germany, Austria, Belgium, France, Cyprus, Holland, Spain, Italy, Malta, Portugal, Greece	136 Euro
3rd Group	Bulgaria, Czech Republic, Letonia, Macedonia, Slovakia, Estonia, Hungary, Crotia, Lithuania, Slovenia	119 Euro

 

6.2. Travel Amount by Distance

 The travel amount is calculated by using the below “Distance Calculator”:

 http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

 The distance calculator is used to determine the distance between the location where the staff is resident and the city of activity.

 

Obtained “km” Value	Grant Amount
100-499 km	180	€
500-1999 km	275	€
2000-2999 km	360	€
3000-3999 km	530	€
4000-7999 km	820	€
8000 km	1.100	€

 

For disabled participants, it is possible to receive additional grants to meet their specific needs. In order for the disabled staff to be given additional grants, the beneficiary higher education institution is required to request additional grants from the Turkish National Agency. The applications for additional grants should be made during the term of the contract, but in any case up to 60 days before the contract end date. The Turkish National Agency will evaluate each application specifically and determine whether the additional grant can be granted, and if so, the appropriate grant amount. In order to learn more about the application forms, you may visit the following website: https://goo.gl/srJwkS

 Erasmus Staff Mobility without Grant (Zero-Grant)

 It is possible to participate in Erasmus staff mobility programme without grant. Those staff who would like to participate in the programme without grant need to make application and their applications need to be evaluated as the others. Those participants with zero grant have to fulfill rights and obligations of the program.

 Objection to Selection Results

Academic staff who would like to object to the selection results made according to the above criteria must apply to ICO with a written petition within one week from the date of the announcement. The written applications will be evaluated by the University Exchange Programs Commission.

 If you have any questions about the Program, you can contact the International Cooperations Office:

sbetul@metu.edu.tr