1.0. Asil ve Yedek Sonuç Listesi

 

2020-2023 Proje Dönemi Erasmus+ KA107 Personel Eğitim Alma Hareketliliği başvuru dönemi sonuçları bu linkte (https://sonuc-aciklama.metu.edu.tr/index.php?result_no=598) ve E-Devlet Kariyer Kapısı platformunda (https://erasmusbasvuru.ua.gov.tr/giris) sunulmuştur. E-Devlet şifrenizi kullanarak sisteme giriş yapabilirsiniz.

Listelerde kullanılan ODTÜ hizmet süreleri, 4 Ekim 2022 tarihinde Personel Dairesi Başkanlığı’ndan edinilmiştir. 

Başvuru ilanındaki kurum/hibe listesinde belirtildiği üzere yerleştirme sürecinde, diğer hareketlilik türlerinden kalan bütçelere göre maksimum hareketlilik sürelerinde artış yaşanan bölgeler söz konusu olabilmiştir. Ayrıca yine başvuru ilanında açıklandığı üzere aynı bölgede yer alan ülkeler arasında bütçe ve kota aktarımı yapılarak üniversitemiz bünyesinde daha çok sayıda personelin programdan yararlanmasını sağlamak amacıyla, adayların puanlama ve ülke tercihleri kapsamında maksimum sayıda personelimizin programa hibeli olarak yerleştirilmesi sağlanmıştır.

Asil adaylardan çekilen olması durumunda açılan kontenjan, yedek listedeki adaylara puan sırası baz alınarak kullandırılacaktır ve ilgili katılımcıyla Uluslararası İşbirliği Ofisi tarafından bilgi sağlanacaktır.  

Seçilen adayların bir sonraki Erasmus+ KA107 personel hareketliliği başvurularında puan kesintisi uygulanacaktır. Puan kesintisi uygulaması için adayların bu başvuru dönemi kapsamında seçilmiş olmaları (hareketlilik faaliyetlerini henüz gerçekleştirmeseler dahi) yeterli olacaktır.

2.0. Seçim Kriterleri

 Erasmus+ KA107 Personel Eğitim Alma Hareketliliği başvurularında kullanılan seçim kriterleri ekte görülebilir.

 

3.0. Seçilen Personelin İzlemesi Gereken Süreç

 Başvuru sırasında gidilmesi planlanan kurumdan alınan resmi kabul mektubunu teslim etmemiş olan katılımcıların 30 Aralık 2022 tarihine kadar ilgili kurumdan imzalı ve mühürlü davet mektubunu edinmeleri ve akkol@metu.edu.tr adresine göndermeleri gerekmektedir.

Programa katılmaktan vazgeçen adayların da 30 Aralık 2022 tarihine kadar Uluslararası İşbirliği Ofisi’ni bilgilendirmeleri gerekmektedir. Uluslararası İşbirliği Ofisi’ne bu tarihten sonra bildirilen çekilme kararları için adayların bir sonraki başvurularında 10 puan kesinti uygulanacaktır.

 

4.0. Erasmus+ Personel Eğitim Alma Hareketliliği için Asgarî ve Azamî Süreler

 Personel eğitim alma hareketliliği için faaliyet süresi, seyahat hariç en az 5 iş günü olmalıdır. Personel eğitim alma hareketliliğinde, katılım sertifikasında yararlanıcının 5 günden az süre ile faaliyet gerçekleştirdiği durumlarda, faaliyet geçersiz kabul edilir ve yararlanıcıya herhangi bir hibe ödemesi yapılmaz. Hibe hesaplamaları yapılırken minimum 5 günlük faaliyet süresine ek olarak 2 gün de seyahat gününe hibe sağlanır. Ancak seyahat günü hibesinin sağlanabilmesi için seyahat günlerinin faaliyet süresine dâhil olmaması gerekmektedir.

Eğitim alma faaliyetinin 31 Temmuz 2023 tarihine kadar gerçekleşmesi gerekmektedir. Yararlanıcıların 31 Temmuz 2023 tarihinden sonra faaliyete katılmaları mümkün değildir.

 

5.0. 2022-2023 Akademik Yılı Erasmus+ Personel Eğitim Alma Hareketliliğinde Kullanılacak Belgeler

 

Hareketlilik Öncesinde

• Karşı kurumdan alınmış resmi davet/kabul mektubunun UİO’ya teslim edilmesi
• Erasmus+ HE Staff Mobility agreement – training formunun doldurulması ve gerekli kurumlardan imza alınarak UİO’ya teslim edilmesi (katılımcıların eğitim alma faaliyetine ilişkin programlarını ilgili formun “activities to be carried out” kısmına, programın her gününe bir eğitim alma faaliyeti olacak şekilde detaylıca eklemeleri gerekmektedir; Erasmus+ kurum koordinatörü imzası UİO danışmanı tarafından alınacaktır)
• Uçak biletlerinin elektronik kopyası
• Personelin yurtdışında geçireceği süreyi ve ülkeyi kapsayan sağlık sigortasının poliçesi
• ODTÜ Vakıfbank şubesinde açılmış Euro hesabı bilgilerinin UİO’ya iletilmesi
• Erasmus+ Personel Hareketliliği Hibe Sözleşmesinin UİO danışmanı ile birlikte doldurulması gerekmektedir.

Hareketlilik Sonrasında

• Karşı kurum tarafından onaylanmış katılım sertifikasının orjinali ile
• Biniş kartlarının (boarding pass) ve/veya pasaportun giriş-çıkış damgalarının bulunduğu sayfalar ile kimlik sayfasının UİO’ya teslim edilmesi
• UİO tarafından iletilecek olan çevrimiçi AB anketinin doldurularak UİO’ya bilgi verilmesi gerekmektedir.  

6.0. Erasmus+ Hibeler

6. 1. Erasmus+ Günlük Hibe Miktarları

Erasmus+ KA107 Personel Eğitim Alma faaliyetinden yararlanacak personele verilecek olan gündelik hibe miktarı tüm ülkeler için günlük 180 Avro’dur. 14 günü aşan hareketliliklerde günlük hibe miktarı 126 Avro olmaktadır. Programdan hibesiz olarak yararlanmak da mümkündür.

Toplam seyahat süresinin 2 günü aştığı durumlarda aşan günler için hibe ödenmemektedir (seyahat günleri için maksimum 2 günlük ödenir). Seyahat günleri adına bireysel hibe ödemesi yapılabilmesi için seyahat günlerinin, eğitim alma faaliyetinin gerçekleştiği günlerden farklı günlerde gerçekleşmesi gerekmektedir.

6.2. Mesafeye Göre Seyahat Desteği Tutarı

Personel hareketliliği faaliyetinden faydalanan personeline ödenecek seyahat gideri miktarı “Mesafe Hesaplayıcı” kullanılarak hesap edilmektedir.

Seyahat desteği çift yönlü bilet ücretinden bağımsız olarak verilmektedir. Gidiş-dönüş bilet ücreti toplam seyahat desteğinden fazla olursa ek seyahat desteği verilmeyecek, az olursa kalan meblağ geri istenmeyecektir.

Mesafe hesaplayıcısına aşağıdaki bağlantıdan ulaşılabilmektedir:

http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm  

Mesafe hesaplayıcısı aracılığı ile personelin yerleşik olduğu yerden, faaliyet yerine kadar olan 2 nokta arasının km değeri tespit edilmeli ve aşağıdaki tablo kullanılarak seyahat hibesi hesaplanmalıdır. Mesafe hesaplayıcıda çıkan kilometrenin aşağıdaki tablodaki hibe karşılığı gidiş-dönüş rakamı olup, söz konusu miktar ikiyle çarpılmaz. Personelin aktarmalı olarak seyahat etmesi, yukarıda belirtilen mesafe hesaplaması ile varılan mesafeyi etkilemez.

 

 Toplam hibenin %70'i program başında, %30'u ise program sonunda ve hareketliliğin tamamlanmasının ardından ödenmektedir. 

6.3. Örnek Hibe Hesaplaması

Örneğin Arnavutluk’ta gerçekleşecek 5 günlük eğitim alma faaliyeti için aşağıdaki şekilde hibe hesaplaması yapılır:

180*5 (hareketlilik günleri) + 180*2 (seyahat günleri) + 275 (seyahat desteği) = 1535 €.

 

7.0.  Hibesiz (“0” Hibeli) Personel Olma Durumu

Personel istediği ve kurum/birim yönetici onayı olduğu takdirde hibe almaksızın faaliyete katılabilir. Hibesiz personelin farkı, personelin bütçe hesaplamalarına dâhil edilmemesi ve kendisine hiçbir ödeme yapılmamasıdır. Hibe alınmaması personelin seçim sürecine dâhil olmamasına gerekçe değildir. Faaliyetten hibesiz faydalanılabilmesi için de başvuru yapılması ve başvurunun diğer başvurularla beraber değerlendirmeye tabi tutulması gerekmektedir.

 

8.0. Engelli Yararlanıcılar için Ek Hibe Desteği

Erasmus+ Programına katılan engelli yararlanıcılara aldıkları standart hibelerine ek olarak özel ihtiyaçlarına yardımcı olmak üzere ilave hibe verilebilmektedir. Engelli öğrenci ve personele fazla hibe verilebilmesi için yararlanıcı yükseköğretim kurumu tarafından Merkezden ilave hibe talebinde bulunulması gerekmektedir. İlave hibe talebi sözleşme dönemi içerisinde, ama her hal ve durumda sözleşme bitiş tarihinden 60 gün öncesine kadar yapılabilir. Merkez her bir başvuruyu özel olarak değerlendirir; ilave hibe verilip verilemeyeceğini, verilebilecekse uygun hibe miktarını kararlaştırır.

 

9.0. Seçim Sonuçlarına İtiraz Süresi

Yukarıda belirtilen kriterlere göre yapılmış seçim sonuçlarına itirazı olan personelin ilan tarihinden itibaren 1 hafta içerisinde Uluslararası İşbirliği Ofisi’ne yazılı olarak başvuru yaparak itirazını dile getirmesi gerekmektedir. Yapılacak itirazlar Üniversite Değişim Programları Komisyonu tarafından değerlendirilecektir. 

 

Programla ilgili sorularınız için Uluslararası İşbirliği Ofisi’ne ulaşabilirsiniz: Burcu Akpınar, akkol@metu.edu.tr; 210 7180 

 

 

 

1.0. Main List

 

The main list for Erasmus+ KA107 (Non-European Countries) Staff Mobility for Teaching Assignments application results can be found in the following link (https://sonuc-aciklama.metu.edu.tr/index.php?result_no=597) and E-Devlet Career Gate Platform (https://erasmusbasvuru.ua.gov.tr/giris). You can enter to the system by using your E-Devlet password.

2.0. Selection Criteria:

Applicants may visit this link in order to learn more about the application criteria used in the Erasmus+ KA107 (Non-European Countries) Staff Mobility for Teaching Assignments.

As specified in the application announcements, country quotas indicated in the same region were used for other countries of the region as well. Moreover, as mentioned in the previous announcement, depending on the budget left from other sort of mobility types and withdrawals, total budget available for this call increased.

 

Please bear in mind that there will be reduction in the overall point of the granted participants for their next Erasmus applications (with European or non-European countries). If the participants do not conduct their mobility yet, the reduction will be still applied because of being selected and granted in this call. 

3.0. Required Procedures for Awarded Applications:

 

Applicants who submitted an invitation e-mail rather than the official invitation letter during the application period should obtain and send the official invitation letter (signed and stamped) to akkol@metu.edu.tr until 30 December 2022.

4.0. Withdrawal:

 

Participants who would like to withdraw from the program need to inform ICO until 30 December 2022. We would like to remind you that participants who inform ICO after the deadline will need to be subjected to 10-point deduction during the next application calls.

5.0. Duration of the Activities:

 

According to KA107 program rules, duration of teaching mobility must be minimum 5 working days excluding travel time.

 

The teaching activity has to comprise a minimum of 8 hours for every 5 working days. For activities that will last more than 5 days, the minimum teaching hour must be calculated in proportion to the minimum requirement (e.g., 16 hours for 10 working days, 24 hours for 15 working days). If the teaching activity/teaching hours last less than the minimum requirements, the activity is considered as void by the funding body and the grant payment will not be made for the related activity.

The activity must take place until 31 July 2023. It is not possible for the beneficiaries to conduct their mobility after 31 July 2023.

 

6.0. Required Documents:

 

Before the Mobility

 

·     Official Invitation Letter (signed and stamped by the receiving institution and printed on a letterhead)

·    Erasmus+ HE Staff Mobility agreement – teaching form (confirmed by all required parties; the signature of Erasmus+ institutional coordinator will be received by ICO advisor

·     Euro Account at Vakıfbank METU Branch

·     Erasmus+ Staff Mobility Grant Agreement (filled and signed with the help of ICO advisor)

·     Health Insurance

·     Electronic Copy of Plane Ticket

·     Visa Document (if necessary)

 

After the Mobility

 

·      Certificate of Attendance (original document confirmed by the receiving institution)

·      Boarding passes (for round trip)

·      EU Survey (to be sent by ICO advisor)

 

7.0. Erasmus+ Grants:

 

7.1. Daily Grant Amounts

 

Daily Grant: 180 € for all countries (for mobility periods exceeding 14 days, daily grant is 126 €)

Daily grant is allowed for teaching days and travel days up to 2 days.

 

Even if the travel days exceed 2 days, it is not possible for beneficiaries to receive daily grants for more than 2 days of travel. In order to provide Erasmus+ funding for the travel days, the travel should take place outside of the teaching days.

 

7.2. Travel Grant by Distance

 

In addition to daily grants, participants will receive a travel support as well. The travel support is a fixed amount, independent of the price of plane tickets. The travel amount is calculated by using the “Distance Calculator” below:

 

http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

 

The distance calculator is used to determine the distance between the location where the staff is residing and the place of activity. The kilometers in distance calculated by the distance calculator corresponds to the round-trip and the amount does not get multiplied by two.

 

 

Obtained “km” Value	Grant Amount (€)
100-499 km	180
500-1999 km	275
2000-2999 km	360
3000-3999 km	530
4000-7999 km	820
+8000 km	1.100

7.3. A Sample of Grant Calculation

A visit to Albania for 1 week (5 days of teaching & 2 days of travel):

Total grant = 180*5 (mobility days) + 180*2 (travel days) + 275 (travel support) = 1535 €.

Participants receive 70% of the total financial support at the beginning of their mobility period and the remaining 30% when the teaching programme is over.

8.0. Additional Grant for Disabled Participants:

For disabled participants, it is possible to receive additional grants to meet their specific needs. In order for the disabled staff to be given additional grants, METU ICO is required to request additional grants from the Turkish National Agency. The applications for additional grants should be made during the term of the contract, but in any case up to 60 days before the contract end date. The Turkish National Agency will evaluate each application specifically and determine whether the additional grant can be granted, and if so, the appropriate grant amount. In order to learn more about the application forms, you may contact METU ICO.

9.0. Objection to Selection Results:

 

Academic staff who would like to object to the selection results can apply to ICO with a written petition within one week from the date of the announcement. The written applications will be evaluated by the University Exchange Programs Commission.

 

If you have any questions about the Program, you can contact METU  International Cooperations Office (ICO): Mrs. Burcu Akpınar (Overseas Mobility Coordinator); akkol@metu.edu.tr; 210 7180

 

 

Avrupa ve Avrupa dışı ülkelerle yürütülen tüm Erasmus+ KA131 (KA103) ve KA171 (KA107) Personel Ders Verme ve Eğitim Alma Faaliyetleri başvurularının son başvuru tarihi, başvuru sisteminde yaşanan teknik sorunlar sebebiyle 01.11.2022 tarihine uzatılmıştır. Başvuru platformu 1 Kasım Salı günü saat 23:50'da kapanacak ve bu tarihe kadar sisteme yüklenmemiş başvurular kabul edilmeyecektir. 

Tüm başvuru ve sonuç işlemleri E-Devlet Kariyer Kapısı platfomu üzerinden (https://erasmusbasvuru.ua.gov.tr/) yürütülmektedir. 

BÜTÇE KISITI NEDEDİYLE  PLANLANAN ÇAĞRIYA ÇIKILAMAYACAKTIR. / DUE TO LIMITED BUDGET, THE FOLLOWING CALL WILL NOT BE REALIZED.

* An English version of the announcement follows below.

 

Değerli öğrencilerimiz,

Erasmus+ KA103 Programı 2020 Proje bütçesi kapsamında önümüzdeki haftalarda öğrenci staj hareketliliği ilanına çıkılması planlanmaktadır. Bu duyurunun amacı başvurmak isteyen öğrencilere ilan öncesi kabul mektubu araştırmak için ek zaman vermektir.

Staj hareketliliğinizin en az 60 gün olması ve en geç 31 Mayıs 2023 tarihine kadar gerçekleştirilmesi gerekmektedir. Başvuru şartları ve diğer detaylar staj ilanında ayrıca belirtilecektir. İlan için duyurularımızı takip ediniz.

2020 Projesi Hibe Miktarları (Aylık)

Ülke Grupları	Hareketlilikte Misafir Olunan Ülkeler	Aylık Staj Hibe Miktarları (Avro)
1. ve. 2. Grup Program Ülkeleri	Birleşik Krallık, Danimarka, Finlandiya, İrlanda, İsveç, İzlanda, Lihtenştayn, Lüksemburg, Norveç, Almanya, Avusturya, Belçika, Fransa, Güney Kıbrıs, Hollanda, İspanya, İtalya, Malta, Portekiz, Yunanistan	600
3. Grup Program Ülkeleri	Bulgaristan, Çek Cumhuriyeti, Estonya, Hırvatistan, Letonya, Litvanya, Macaristan, Makedonya, Polonya, Romanya, Sırbistan, Slovakya, Slovenya	400

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ENGLISH VERSION

Dear students;

International Cooperations Office is planning to announce Erasmus+ KA103 Programme Student Traineeship from the 2020 Project Term in the upcoming weeks. The purpose of this announcement is to give students who additional time to search for acceptance letter before the announcement.

Your traineeship mobility must be at least 60 days and must be carried out by 31 May 2023 at the latest. The details of the application will be given during the announcement for application.

 2020 Project Grants (monthly)

Groups	Countries	Traineeship Grant (monthly)
1. and 2. Group Program Countries	Austria, Denmark, Finland, France, Ireland, Italy, Liechtenstein, Norway, Sweden ,Belgium, Cyprus (Güney Kıbrıs), Germany, Greece, Iceland, Luxemburg, The Netherlands, Portugal, Spain, Malta	600 €
3. Group Program Countries	Bulgaria, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Macedonia,Czech Republic, Crotia, Slovenia, Serbia	400 €

 

Erasmus+ Non-European Exchange Program (KA171 International Credit Mobility 2022 Project) Outgoing Student Applications for 2023-2024 Academic Year

 

Please note that this application is NOT for Erasmus+ with European Countries.

INFORMATION SESSIONS:

 

For the details of face-to-face Information sessions, you can visit the link below:

 

https://ico.metu.edu.tr/duyuru/information-sessions-erasmus-program-non-...

 

In addition to face-to-face meetings, an online info session has been delivered on 14 November Monday at 11.00-12.00 through Zoom platform. Zoom recording of this online session can be reached:

https://zoom.us/rec/share/JLf2Bvz3nKdNwPVUBLDNLVoWqMBrOR6QAS4EfSCbMR98MmVMjg3O33KA5YyY2uSi.lMkiVfIeSjBjA3WZ
Passcode: ml7%#vb@

 

APPLICATION CRITERIA:

 

Students can apply for Erasmus+ Non-European Exchange Program (KA171 International Credit Mobility – ICM) only if:

 

- CGPA is at least 2.50 as of the application deadline (undergraduate level)

- CGPA is at least 3.00 as of the application deadline (graduate level)

 

Please bear in mind that students:

 

-Should have METU course load of minimum 30 ECTS for the semester in which s/he plans to participate Erasmus Programme. Those MS and PhD students who completed their course load and in thesis period can also apply as their thesis satisfies the ECTS requirement. The course loads of the applicants will be checked by METU ICO. Applications of those students whose course load is not sufficient may not be considered eligible. 

-Should take 30 ECTS course/or 5 courses (when the host university does not use ECTS) at the host university.

-Make sure that 30 ECTS courses will be recognized by their departments upon successfully completion.

 

Applicants must be registered at METU as full-degree students at the time of application.

The student must have completed at least 1 semester in the program they are enrolled in. During the application, the student must have a cumulative grade point average (CGPA) in the program they are enrolled in and must be continuing their education on the same level of education in the following year.

 

Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply due to the fact that they do not have a cumulative grade point average (CGPA).

 

Please note that:

 

Students can only participate in the Program during their studies at the same level (undergraduate students can participate in the program during their undergraduate studies, master's students can participate in the program during their master's studies, PhD students can participate in the program during their PhD studies).

 

APPLICATION PROCEDURES:

 

Applications are taken for the next academic year; 2023-2024 Academic Year.

 

Application Period: 7-30 November, 2022

Announcement of Application Results: End of December/Beginning of January (expected)

Withdrawal Period: 9-27 January, 2023

 

Students who would like to withdraw from the programme should inform ICO about withdrawal decision latest by January 27, 2023. Please bear in mind that students who withdraw from the program without a forced major reason after 27 January 2023 will lose 10 points in their next Erasmus+ applications at the same study cycle.

 

APPLICATION METHODS:

 

All applications, selections and placements will be carried out online and through the E-Devlet Career Gate platform initiated by the Turkish National Agency: https://erasmusbasvuru.ua.gov.tr/

Students must submit their application online between 7-30 November 2022 to E-Devlet Career Gate platform. The application platform will be closed on 30 November 2022 at 23:59 and you will not be able to upload any documents or make any changes in your application after this time.

 

Additional application documents (e.g. the health report for disability) should not be physically transmitted, but uploaded to the relevant section of the Application Portal.

 

ENGLISH PROFICIENCY EXAM:

 

International Cooperations Office is no longer holding English Proficiency Exam for Exchange Programs (EPEEP) based on the University Senate decision given on December 29, 2021. No EPEEP exam has been held starting from 2022.

However, students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to bring any English language score taken within the last 5 years before the application period. These scores must be one of the METU recognized exams. Please check which exams are recognized by METU from the link and prepare your valid score. The online system will take your highest score if you select your available score to be counted for Erasmus+/Overseas Exchange application assessment and ask the system to do so. If not, you will be able to upload your language score which is recognized by METU on the application system which will be checked for the validity and eligibility by ICO and converted to METU IYS exam based on the table below. The table below will be used for conversion of METU's recognized exams into a grading scale ranging from 1 to 100, the highest score. Then the online system will calculate its 50% for the selection purposes (see Selection Criteria section) as explained below:

Equivalance Table for METU IYS to other English exams

 

According to the decision taken by the University Exchange Programs Committee on 10 October 2022, in addition to the exams that are recognized by METU, ICO will accept English language exams that are organized by OSYM (YDS/e-YDS/YÖKDİL). Students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to submit any of these English language scores taken within the last 5 years before the application period deadlines.

Please check which exams are organized by OSYM from the link and prepare your valid score.

 

 

PARTNER UNIVERSITIES:

 

At most 4 universities can be chosen.

 

List of partner universities and country quotas can be seen HERE. It is not possible to study in a University which does not have an Erasmus+ ICM agreement with METU. Please be aware that the partner list can be updated during the application period!!!! 

While checking the University list, please be aware that some countries are available only for PhD-level students. This is the requirement of the Erasmus+ ICM Program and it is announced by the European Commission for the current 2022 Erasmus+ project. For those countries, it is not possible to send Undergraduate and Master students with Erasmus+ grants. However, this does not mean that universities open to the applications of PhD students have PhD level programs for sure; students must check the University websites and fact sheets and be sure that there is a suitable program and course list convenient for their own academic program and level. 

 

Partner university fact sheets can be seen HERE.

 

It is of utmost importance to consult departmental exchange programs coordinator about the university choices. List for departmental exchange programs coordinators can be found in: http://ico.metu.edu.tr/departmental-coordinators

 
Online applications will be reviewed by Departmental Erasmus+/Exchange Coordinators. The Coordinators are authorized to decline the applications of the students if they do not approve the universities or the academic background/status of the students. To learn more about the departmental restrictions, you can check the website below (an appointment with the coordinator is still advised): http://ico.metu.edu.tr/departments-restrictions-outgoing-students-0

 

Students must be sure that the university they applied to offers education on their level and in a relevant department. Availability of a university in the list does not imply that the said university offers education in all the departments and on all levels of education.

 

Student can only apply for their current level of education. Undergraduate students cannot apply for a master or PhD level program. But after being selected for the program, it is possible to take courses on different levels providing that METU and the host university approve of it.

 

Host university can demand student’s transcript in order to track student’s academic status and success, and this can affect the acceptance process.

 

During application, an internationally recognized language proficiency exam grade is not required by International Cooperations Office. However, partner universities may require a language proficiency exam grade document for their language of education (TOEFL, IELTS, etc.). It is not possible for the student to study in a university if they cannot meet the language requirement for the said university. Since language proficiency requirements differ among universities, it is necessary to check the university’s website for the language requirements before application and to make sure the language requirements can be fulfilled/documented before the deadline.

 

***Agreements within the framework of Erasmus+ ICM Porgram are generally established as “all departments”. This means that all students can apply, and no one is given priority over the others, unless stated otherwise in the “Restrictions” section of the agreement list in the announcement. However, before applying for those universities, please make sure that there is a department (or at least courses) at the partner university corresponding to your department and level at METU. The fact that you are given the chance to apply for such universities does not guarantee that the university accepts you. The applicants are required to check the conditions of the partner universities (i.e. medium of instruction, language requirement, academic calendar, accommodation opportunities etc.) before submitting their applications. 

E.g. :

X University

Application criteria: CGPA: 3,00/4,00

Student placed in X University CGPA: 2,90/4,00

In this case, even if you are placed in X University, which requires min CGPA to be 3,00/4,00  for UG, you may not be accepted to the university since your CGPA is less than 3,00/4,00. For this reason, students must check the university list announced by ICO, and the websites of the universities.

 

 

SELECTION CRITERIA:

 

50% of CGPA and 50% of the English language test score are taken into account in electing prospective Exchange students.

 

In order to calculate the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

 

Student CGPA: 3.15

Average CGPA of the same department & semester: 2.89

Ratio: 3.15 / 2.89 = 1.09

 

25(*) + 1.09=26.09

Overall Score: 3.15 x 26.09 = 82.18

(*) the convergent factor to calculate 50% of the CGPA = 25

 

 

▪   Applicants with disabilities (approved by medical report) get 10 additional points. Medical reports concerning their disability must be submitted to the online application system during the application period.

▪   15 points will be added to the overall score of the students who are the children of martyrs and veterans. The proving documents must be submitted to the online application system during the application period.

▪   10 points will be added to the overall score of the students who have been under protection by 2828 Social Services Law. The proving documents must be submitted to the online application system during the application period.

▪   It is possible to benefit from the Erasmus+ Programs (Erasmus European Study, Erasmus Traineeship, Erasmus+ Non-European ICM) more than once. Students can participate in the programs up to 12 months for each level of study (UG, MS, PhD). However, 10 points will be deduced from the overall grade of the students who have benefited from Erasmus+ Non-European ICM before within the same study level. Previous participation in the program in different study levels does not cause any deduction in the overall grade.

▪   10 points will be deduced from the overall grade of the students who have withdrawn from the program after the announced deadline for the previous Erasmus+ Non-European ICM Program Applications.

 

 

GRANT & EXPENSES:

 

Students selected for this program with Erasmus+ grant will receive 700 Euro per month (same for all countries) and also travel support ranging from 180-1500 Euro according to distance between Ankara and the city that they will study:

 

 https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en

 

Erasmus+ ICM  grant is allocated according to each country’s quotas. Available grants are shown in the partner university and country quotas list above.

 

Even if there are more than one partner universities in a specific country, in the allocation of grants "quota per country" will be considered.

 

It is possible to participate in the program without grant as well. However, just like granted beneficiaries, zero-grant students must apply to the program and get selected officially.  

 

Students with disabilities can apply for additional funds if they are placed for a university.

Additional Grant For Disadvantaged Beneficiaries:

Disadvantaged beneficiary is defined as follows: 

•   
  

  Those who are subject to Law No. 2828 (Those who have a protection, care or shelter decision by the Ministry of Family and Social Services pursuant to Law No. 2828)

•    Students for whom protection, care or accommodation decision has been taken within the scope of Child Protection Law No. 5395

•    Those who receive an orphan's pension

•    Children of martyrs/veterans

•    Those who are entitled to a needy pension for themselves and their families

•    Disabled persons *

•     Those whose parents or guardian receiving disability and/or needy pension under the law no. 2022 dated 01.07.1976.

* Disabled people with a disability rate of at least 70% documented by a Disability Health Board report.

The following amounts of Additional Grant Support can be provided to students who meet the above scope, upon their request and on the condition that they document their situation:

Mobility Type	Additional Grant Amount
2-12 months student mobility	Monthly € 250
5-14 days short term student mobility*	In addition to total grant: € 100
15-30 days short term student mobility*	In addition to total grant: € 150

*No additional grant is provided for a traineeship mobility in this case.

 

INFO SHEET ERASMUS+ ICM:

 

For more information about the program please read our INFO SHEET (English).

 

Overseas Exchange Outgoing Student Applications for 2023-2024 Academic Year

(Non-European Countries)

 

Please note that this application is NOT for Erasmus+ with/without European Countries. Overseas Exchange is a non-granted program (without scholarship) conducted within the framework of bilateral agreements among the universities and it is different from Erasmus+ Programs.

 

 

INFORMATION SESSIONS

 

For the details of face-to-face Information sessions, you can visit the link below:

 

https://ico.metu.edu.tr/duyuru/information-sessions-erasmus-program-non-...

 

In addition to face-to-face meetings, an online info session will be delivered on 14 November Monday at 11.00-12.00 through Zoom platform and its link will be shared at the website above. 

The recording of the zoom meeting can be found below:

https://zoom.us/rec/share/JLf2Bvz3nKdNwPVUBLDNLVoWqMBrOR6QAS4EfSCbMR98MmVMjg3O33KA5YyY2uSi.lMkiVfIeSjBjA3WZ
Passcode: ml7%#vb@

 

 

APPLICATION CRITERIA

 

Students can apply for Overseas Exchange Program only if:

 

- CGPA is at least 2.50 as of the application deadline (undergraduate level)

- CGPA is at least 3.00 as of the application deadline (graduate level)

 

 

Applicants must be registered at METU as full-degree students at the time of application.

The student must have completed at least 1 semester in the program they are enrolled in. During the application, the students must have a cumulative grade point average (CGPA) in the program they are enrolled in and must be continuing their education on the same level of education in the following year.

 

Conditional Program (Bilimsel Hazırlık) students and students studying in the Department of Basic English are not eligible to apply due to the fact that they do not have a cumulative grade point average (CGPA).

 

Please note that:

 

Students can only participate in the Program during their studies at the same level (undergraduate students can participate in the program during their undergraduate studies, master's students can participate in the program during their master's studies, PhD students can participate in the program during their PhD studies).

 

 

APPLICATION CALENDAR

 

Applications are taken for the next academic year; 2023-2024 Academic Year.

 

Application Period: 7-30 November, 2022 (by 23.59).

 

Announcement of Application Results: End of December / Beginning of January (expected).

 

Withdrawal Period: 9-27 January, 2023.

 

 

APPLICATION METHOD

 

Students must submit their application online between 7-30 November 2022: ONLINE APPLICATION PLATFORM- https://student.metu.edu.tr/ (#412 Overseas Exchange) (the link will be active in the application period)

 

ENGLISH PROFICIENCY EXAM

 

International Cooperations Office is no longer holding English Proficiency Exam for Exchange Programs (EPEEP) based on the University Senate decision given on December 29, 2021. No EPEEP exam has been held starting from 2022.

However, students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to bring any English language score taken within the last 5 years before the application period. These scores must be one of the METU recognized exams. Please check which exams are recognized by METU from the link and prepare your valid score. The online system will take your highest score if you select your available score to be counted for Erasmus+/Overseas Exchange application assessment and ask the system to do so. If not, you will be able to upload your language score which is recognized by METU on the application system which will be checked for the validity and eligibility by ICO and converted to METU IYS exam based on the table below. The table below will be used for conversion of METU's recognised exams into a grading scale ranging from 1 to 100, the highest score. Then the online system will calculate its 50% for the selection purposes (see Selection Criteria section) as explained below:

Equivalance Table for METU IYS to other English exams

 

According to the decision taken by the University Exchange Programs Committee on 10 October 2022, in addition to the exams that are recognized by METU, ICO will accept English language exams that are organized by OSYM (YDS/e-YDS/YÖKDİL). Students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to submit any of these English language scores taken within the last 5 years before the application period deadlines.

Please check which exams are organized by OSYM from the link and prepare your valid score.

 

WITHDRAWAL

 

Withdrawal Deadline: 27 January, 2023

 

Students who withdraw from the program without a forced major reason after 27 January 2023 will lose 10 points in their next Overseas Exchange applications.

 

 

PARTNER UNIVERSITIES

 

At most 4 universities can be chosen.

 

List of partner universities and country quotas can be seen HERE

Please be aware that the partner list can be updated during the application period!!!! 

 

Partner university fact sheets can be seen HERE

 

There are nomination and application deadlines for each of METU’s partner universities. Applicants are expected to check the partner info provided by METU ICO and fact sheets as well as the University websites to learn more about the application deadlines and make the appropriate semester choice for their applications based on the deadlines.

 

It is also important to consult departmental exchange programs coordinator about the university choices. List for departmental exchange programs coordinators can be found in: http://ico.metu.edu.tr/departmental-coordinators

 
Online applications will be reviewed by Departmental Erasmus+/Exchange Coordinators. The Coordinators are authorized to decline the applications of the students if they do not approve the universities or the academic background/status of the students. To learn more about the departmental restrictions, you can check the website below (an appointment with the coordinator is still advised): http://ico.metu.edu.tr/departments-restrictions-outgoing-students-0

 

Students must be sure that the university they applied to offers education on their level and in a relevant department. Availability of a university in the list does not imply that the said university offers education in all the departments and on all levels of education.

 

Students can only apply for their current level of education. Undergraduate students cannot apply for a master or PhD level program. But after being selected for the program, it is possible to take courses on different levels providing that METU and the host university approve of it.

 

Host university can demand student’s transcript in order to track student’s academic status and success, and this can affect the acceptance process.

 

Partner universities may require a language proficiency exam grade document for your language of education (TOEFL, IELTS, etc.). It is not possible for the student to study in a university if they cannot meet the language requirement for the said university. Since language proficiency requirements differ among universities, it is necessary to check the university’s website for the language requirements before application and to make sure the language requirements can be fulfilled/documented before the deadline.

 

***Agreements within the framework of Overseas Exchange Program are generally established as “all departments”. This means that all students can apply, and no one is given priority over the others, unless stated otherwise in the “Restrictions” section of the agreement list in the announcement. However, before applying for those universities, please make sure that there is a department (or at least courses) at the partner university corresponding to your department and level at METU. The fact that you are given the chance to apply for such universities does not guarantee that the university accepts you. The applicants are required to check the conditions of the partner universities (i.e. medium of instruction, language requirement, academic calendar, accommodation opportunities etc.) before submitting their applications. 

E.g. :

X University

Application criteria: CGPA: 3,00/4,00

Student placed in X University CGPA: 2,90/4,00

In this case, even if you are placed in X University, which requires min CGPA to be 3,00/4,00  for UG, you may not be accepted to the university since your CGPA is less than 3,00/4,00. For this reason, students must check the university list announced by ICO, and the websites of the universities.

 

 

SELECTION CRITERIA

 

50% of CGPA and 50% of the English language test score are taken into account in selecting prospective Overseas Exchange Program students.

 

Weighted CGPA is calculated for each applicant depending on the average CGPA in his/her departmental cohort.

 

In order to calculate the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

 

Student CGPA: 3.15

Average CGPA of the same department & semester: 2.89

Ratio: 3.15 / 2.89 = 1.09

 

25(*) + 1.09=26.09

Overall Score: 3.15 x 26.09 = 82.18

(*) the convergent factor to calculate 50% of the CGPA = 25

 

Applicants with disabilities (approved by medical report) get 10 additional points. Medical reports concerning their disability must be uploaded to the online application platform before the application deadline.

 

10 points will be deduced from the overall grade of the students who have benefited from the Overseas Exchange Program before within the same study level. Previous participation in the program in different study levels does not cause any deduction in the overall grade.

 

10 points will be deduced from the overall grade of the students who have withdrawn from the program after the announced deadline for the previous Overseas Exchange Program Applications.

 

10 points will be added to the overall score of the students who have been under protection by 2828 Social Services Law. The proving documents must be uploaded to the online application platform before the application deadline.

 

15 points will be added to the overall score of the students who are the relatives of martyrs and veterans. The proving documents must be uploaded to the online application platform before the application deadline.

 

 

IMPORTANT POINTS

 

Please bear in mind that students:

 

Should have METU course load of minimum 30 ECTS for the semester in which s/he plans to participate exchange. Those MS and PhD students who completed their course load and in thesis period can also apply as their thesis satisfies the ECTS requirement. However, those students should find a proper thesis advisor at the host institution and get an approval from their thesis advisor at METU before the exchange period.

 

Should take 30 ECTS course/or 5 courses (when the host university does not use ECTS) at the host university.

 

Make sure that 30 ECTS courses will be recognized by their departments upon successfully completion.

 

 

GRANT & EXPENSES

 

Overseas Exchange Program is a non-granted (without scholarship) program. Students are responsible for all living, accommodation and personal expenses while at the host institution.

 

Within the framework of Overseas Exchange Program, selected students are exempt from paying tuition fees to the partner universities (except a few universities like USA/IIT and Israel/Ben Gurion University).

 

But exchange students must pay their regular tuition fee to METU for each semester spent at the exchange program. This is supposed to be paid at the beginning of the academic semester.

 

 

 

INFO SHEET FOR OVERSEAS EXCHANGE PROGRAM

 

For more information about the program please read our INFO SHEET in Turkish and English.