Date: 07/11/2023

IMPORTANT ANNOUNCEMENT 

The applications to Erasmus+ KA131 Short-Term Doctoral Traineeship within the 2023 project term will be held between 08.11.2023 – 15.12.2023, by 16:00. 

In this call, 14 doctoral /post-doc students are expected to be granted from the Erasmus+ funds.

The traineeship period of the selected/placed applicants must be completed before 15 September 2024.

IMPORTANT

Please bear in mind that:

- Doctoral students/new graduates (post-doc) who will perform internship mobility within the scope of Short-Term Doctoral Mobility can carry out their activities in a business abroad, a research institute, a laboratory, an organization or another relevant workplace. Internship mobility may include related research activities of doctoral candidates.

     

Who can apply?

- Candidates must be full-time students enrolled in a doctoral program at METU or continuing their post-doc studies at METU at the time of application.

-Candidates must have a signed and stamped official acceptance letter from the institution where they will do their traineeship and upload these letters to the online system during the application. A pre-admission letter/e-mail message will also be accepted during the application process.

- Candidates must have a CGPA of at least 3.00 (above 4.00).

- Candidates must have taken any of the English exams accepted by METU or OSYM within the last 5 years and must have this exam result. Valid and relevant language test result must be uploaded to the online system at the time of application.

Start and End Dates of the Application

The application period is 08.11.2023 – 15.12.2023. The application period will end at by 16:00.

How to Apply?

      All application, selection and placement of traineeship program will be carried out online and through the E-Devlet Career Gate platform initiated by the Turkish National Agency. Application documents should not be physically transmitted, but only uploaded to the relevant section of the Application Portal. It is essential to strictly adhere to the specified date range in order to carry out the online application processes and upload the application documents online.

         The application portal, which is configured on the E-Devlet Career      Gate platform, will be closed on 15.12.2023 at 16:00. After the specified date and time, no applications or documents can be uploaded into the system. Application procedures will be carried out only through the National Agency Application Portal: https://erasmusbasvuru.ua.gov.tr/  

     During the online application, applicants will be asked to submit an acceptance letter obtained from a firm/institution where the traineeship will take place to the system. Late submissions will not be accepted. 

         The acceptance letters should be signed, stamped and written on a headed paper (antetli kağıt) and include:

         - dates & subject of the traineeship

         - name of the institution where the traineeship will take place

         - name and function of the person who signs the letter

         In the acceptance letters, it should be specified that the applicants will work as a trainee rather than a researcher. Those letters including such notions as “research” or “scientific study” will not be accepted. 

It is obligatory to have a valid English test score from an exam which was taken within the last 5 years before the application deadline and the test must be one of the exams recognized by METU or organized OSYM.

The traineeship period of the selected/placed applicants must be completed before 15 September 2024.

For the application to be valid, the acceptance letters will be evaluated and should be approved by International Cooperations Office of METU (ICO). During the application period, ICO officers will regularly review the acceptance letters according to the criteria indicated above from the application system. The applicants will be able to make changes in the acceptance letters during the application period. 

. The eligibility/validity of the acceptance letter will be decided based on the last version uploaded to the online application system by 15.12.2023 before 16:00. Hence, it will not be possible to upload any edited document after this deadline.  

Minimum CGPA Requirement for Application

Interested doctoral/post-poc students must have at least 3,0 CGPA out of 4,0.

Language Proficiency Requirement

It is obligatory to have a valid English test score from an exam which was taken within the last 5 years before the application deadline and the test must be one of the exams recognized by METU or organized by OSYM. Without such a valid English test score, the application will not be completed and will not be considered for evaluation. . The valid score can be one of the following options:

International Cooperations Office will discontinue holding English Proficiency Exam for Exchange Programs (EPEEP) based on the University Senate decision given on December 29, 2021. No EPEEP exam will be held starting from 2022. However, students interested in applying to ICO programs such as Erasmus+, Overseas Exchange or Mevlana will be able to bring any English language score taken within the last 5 years before the application period. These scores must be one of the METU or OSYM (YDS/e-YDS/YÖKDİL) recognized exams. Please check which exams are recognized by METU or OSYM from the link and prepare your valid score. You need to upload your language score which is recognized on the application system which will be checked for the validity and eligibility by ICO. The table below will be used for conversion of METU's recognised exams into a grading scale ranging from 1 to 100, the highest score. Then the online system will calculate its 50% for the selection purposes (see Selection Criteria section) as explained below:

 

Equivalance Table for METU IYS to other English exams

 

Selection Criteria

-A separate quota will be allocated for Research Assistants who are continuing their doctoral studies or carrying out post-doc studies. If this quota is not met, other candidates may be placed in the available quotas at the end of the evaluation.

- According to the rules of the National Agency, the placement scores of the candidates in this program will be based on 50% CGPA and 50% English Language score.

- Candidates who are relatives of Martyrs / Veterans will be given +15 points if they submit an official document during their application.

- Candidates who are under protection under the Law No. 2828 will be given +10 points if they submit an official document during their application.

- Disabled candidates will be awarded +10 points if they submit their disability report during their application.

-10 points will be added to the overall score of the students who themselves or their first-degree relatives receive disaster aid from AFAD. The proving documents (the document which shows the AFAD aid could be downloaded from e-devlet system) must be submitted to the online application system during the application period.

-10 points will be deduced from the overall grade of the students who have benefited from Short-Term Doctoral Erasmus applications. Even though the participants do not conduct their mobility yet; 10 points will be deducted because of being selected and granted before.

-10 point will be deduced from the overall grade of those international students who apply for the countries that they have their citizenships.

 **To get these additional points, applicants have to submit their official proofs by 15.12.2023 to online application from e-Devlet. It is the applicants’s own responsibility to provide valid and reliable proofs.

Duration of the Activity

METU Rules:

In order to provide mobility opportunities for a higher number of students and because of the budget limitations at METU, candidates to be selected for this type of mobility within the scope of the existing Erasmus+ KA131 budget opportunities will be granted for a minimum of 5 days and a maximum of 14 days.

Program Rules:

Within the scope of the program, internship mobility can be carried out between a minimum of 5 days and a maximum of 30 days

Eligable Countries 

Program-Related Countries

Austria, Denmark, Finland, France, Ireland, Italy, Liechtenstein, Norway, Sweden, Belgium, Cyprus (Güney Kıbrıs) Germany, Greece, Iceland, Luxemburg, The Netherlands, Portugal, Spain, Malta, Bulgaria, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Macedonia, Czech Republic, Crotia, Slovenia, Serbia, United Kingdom

Non-Programme-Related Countries

Western Balkans (Region 1)	Albania; Bosnia and Herzegovina; Kosovo; Montenegro
Neighborhood East (Region 2)	Armenia; Azerbaijan; Belarus; Georgia; Moldova; Territory of Ukraine as recognised by international law
South- Mediterranean countries (Region 3)	Algeria; Egypt; Israel; Jordan; Lebanon; Libya; Morocco; Palestine; Syria; Tunisia
Russian Federation (Region 4)	Territory of Russia as recognised by international law
Asia (Region 5)	Bangladesh, Bhutan, Cambodia, China, DPR Korea, India, Indonesia, Laos, Malaysia, Maldives, Mongolia, Myanmar, Nepal, Pakistan, Philippines, Sri Lanka, Thailand and Vietnam High income countries: Brunei, Hong Kong, Japan, Korea, Macao, Singapore and Taiwan
Central Asia (Region 6)	Afghanistan, Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan
Middle East (Region 7)	Iran, Iraq, Yemen High income countries: Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, United Arab Emirates
Pacific (Region 8)	Cook Islands, Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Timor-Leste, Tonga, Tuvalu, Vanuatu High income countries: Australia, New Zealand
Sub-Saharan Africa (Region 9)	Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cabo Verde, Central African Republic, Chad, Comoros, Congo, Congo - Democratic Republic of the, Côte d’Ivoire, Djibouti, Equatorial Guinea, Eritrea, Eswatini, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Namibia, Niger, Nigeria, Rwanda, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Tanzania, Togo, Uganda, Zambia, Zimbabwe
Latin America (Region 10)	Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay and Venezuela
Caribbean (Region 11)	Antigua & Barbuda, Bahamas, Barbados, Belize, Cuba, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, St Kitts and Nevis, St Lucia, St Vincent & Grenadines, Suriname and Trinidad & Tobago
Region 12	United States of America, Canada
Region 13	Andorra, Monaco, San Marino, Vatican City State
Region 14	Faroe Islands, Switzerland, United Kingdom.

 

Students can participate in the Erasmus program more than once. The same student may receive grants for mobility periods totaling up to 12 months per each cycle of study (UG, MS, Ph.D.), independently from the number and type of mobility activities. This means the duration of Erasmus grants for Erasmus traineeship mobility and Erasmus student mobility and in a specific cycle of study for a student can be maximum of 12 months.

 2023 Project Term Erasmus+ Traineeship Grants in Euros (daily)

 An individual support grant can be awarded for one travel day before the activity and one travel day following the activity.

Duration of Activity	Grant Amount (Program-Related and Non-Programme-Related Countries)
Up to and including 14 days of physical mobility	79 € (per day)
From 15 to 30 days of physical mobility	56 € (per day)

 

Within the scope of Short-Term Doctoral Mobility, the following amounts of Additional Grant Support can be provided to participants with fewer opportunities.

 

Top-up Amount

Duration of Activity	Top-up amount for students with fewer opportunities
Up to and including 14 days of physical mobility*	100 € (per day)
From 15 to 30 days of physical mobility*	150 € (per day)

 * In this case, no additional support is given for the traineeship.

 

In the case of budget limitations, it is also possible to participate in the program without receiving any grant. Those applicants who would like to participate in the program without a grant need to make the application and their applications need to be evaluated as the others. Those participants with zero grants have to fulfill the rights and obligations of the program.

Students who would like to withdraw from the Erasmus traineeship program should inform ICO about withdrawal decision latest by January 30, 2024. Please bear in mind that students who withdraw from the program after January 30, 2023, except for the force- majeure cases, will lose 10 points for their future Short-term Doctoral Erasmus applications at the same study cycle (academic level).

Announcement date of application results: The results will be announced towards end of December, 2023 (expected)

Students may be required to obtain a visa for the traineeship period. Please keep in mind that visa procedures may take a long time and students may have to pay fees for visa application (fee amounts vary). Please consult with the embassy of the related country.

 

For your questions, you can contact with International Cooperations Office

 Nur Seda Temur (+90 312 210 7177, nurtemur@metu.edu.tr)