Erasmus+ Staff Mobility Applications for Teaching to Non-European Countries (funded by EU Commission, KA171 International Credit Mobility Program)
2022 & 2023 Projects
Dear Faculty Members,
The applications of the Erasmus+ Teaching Staff Mobility program for non-European countries (2022 & 2023 projects) will be taken between 15 September-30 October, 2023.
Mobility activities within the framework of this specific call must be completed until the next application period which is 15 September 2024.
Erasmus+ KA171 Staff Mobility for Teaching Assignments (STA) funds mobility activity that allows academic staff of a Higher Education Institution (HEI) to teach and carry out joint academic/educational activities at a partner HEI in the program countries with which METU has Erasmus+ KA171 agreement in different parts of the world. Erasmus+ KA171 Staff Mobility for Teaching Assignments can include a variety of activities such as but not limited to lecturing, hands-on teaching activities, giving seminars, organizing workshops, etc..
An online meeting will be held by the International Cooperations Office regarding the Erasmus+ Staff Mobility Programs and current application processes on Thursday, October 5, 2023 between 14:00-15:00. Our members who have questions about the programs may ask their questions by attending the relevant meeting. The link and other details of the online meeting to be held are below:
Katıl Zoom Toplantı
https://zoom.us/j/98240995956?pwd=MFZSaE40NHFGVlJSNnppdHVoQWFGdz09
Toplantı Kimliği: 982 4099 5956
Parola: 824698
You can use the link below to listen the meeting recording:
Passcode: s1kAW$4t
1. Partner List and Quotas
Please find the list of countries and partner universities which can be visited under this call. Applicants may also see the same list for the quotas allocated to related countries and regions.
The Program budget can only be used for mobility to a partner university listed in this specific call. The Erasmus+ KA171 does not provide funding for mobility in non-partner universities.
Concerning the countries which require visa, applicants are advised to check visa requirements and the deadline when the project activities must be completed.
Please be kindly reminded that the partner list and the total budget for maximum weeks are subject to change. The potential budget for maximum weeks may increase depending on the availability through the length of other mobility types & participants/applicants’ withdrawal. Please also be noted that country quotas indicated in the same region can be used for other countries of the region as well.
2. Application Conditions (Minimum Requirements)
2.1. Applicants must be a full-time member of METU and they must be actively working at METU at the time of application,
2.2. Applicants must be within the group employed for teaching and lecturing at METU according to the Higher Education Law No 2547. This incumbent group, based on METU personnel department are Assistant Professors, Associate Professors, Professors and Instructors/Lecturers (except those who are employed with the Law No 7100) who are supposed to teach and lecture. The staff who does not fall in the category but teaches in an academic unit either part-time or at their own will (without any legal requirement of their work contract, those who are not incumbent by law such as Research/Teaching Assistants or Instructors/Lecturers-the ones employed with the Law No 7100) are not eligible to apply for this program; however, they are eligible to make an application for the Erasmus+ Program of Staff Mobility for Training.
2.3. Applicants are expected to get in touch with their choice of HEI (from the attached list) and receive an acceptance letter or confirmation e-mail stating that the HEI is/will accepting them prior to the application deadline. Acceptance letter or a formal pre-acceptance e-mail must be received and uploaded to the application system until 30 October, 2023. Late submissions will not be accepted.
2.4. Applicants who could not obtain a letter of acceptance with letterhead, stamp and signature within the application period, can submit the official e-mail correspondence, which is accepted as a pre-acceptance, to the application system as an acceptance document within the application period. However, the applicants who apply with pre-acceptance e-mail must obtain a letter of acceptance from the relevant institution with letterhead, stamp and signature within 1 month after the application deadline. Sample texts containing the minimum requirements for acceptance letters and pre-acceptance e-mail are presented below. Applications whose pre-acceptance e-mail does not meet these minimum requirements will not be accepted.
Draft Acceptance Letter (with minimum requirements)
Pre-acceptance E-mail Sample (with minimum requirements)
3. Application Procedure & Application Documents
Step 1: Check the attached Partner list eligible for Erasmus+ funding within this specific call and evaluate which university and country you prefer to visit for the mobility
Step 2: Obtain an Acceptance Letter or confirmation e-mail (either from the International Office or related academic department at the partner university). Please see item 2.4. for more details.
Step 3: Fill the application form and upload your acceptance document. All applications, selections and placements will be carried out online and through the E-Devlet Career Gate platform initiated by the Turkish National Agency: https://erasmusbasvuru.ua.gov.tr/
Application documents should not be physically transmitted, but only uploaded to the relevant section of the Application Portal.
The application portal on the E-Devlet Career Gate platform will be available between 15 September-30 October, 2023. The application platform will be closed on 30.10.2023 at 17:00 and you will not be able to upload any documents or make any changes in your application after this time.
You can find the details about the application portal in the User Guide.
All applications will be evaluated by METU ICO according to fair and transparent selection criteria (please see Section 4 below) and the results will be announced at E-Devlet Career Gate platform as well as on www.ico.metu.edu.tr.
Important Remarks:
1. Applications from those candidates who have failed to upload a pre-admission letter of confirmation from an eligible partner will not be considered in the selection process.
2. It is possible to apply for more than one countries (3 preferences). But the applicants need to submit an acceptance letter or pre-admission e-mail for each of their preferences. If you have more than one acceptance letter, you can merge them as one pdf document and upload it in the order of your preferences.
4. Selection Criteria
To find more information on the selection criteria used in the Erasmus+ Staff Mobility applications, please see the attached document.
5. Duration of the Activities
According to KA171 program rules, duration of teaching mobility ranges from 5 days to 2 months (max.) excluding travel time. In order to learn the maximum duration of the teaching activity that can be funded, please check the attached Partner list for this call.
In the list, “maximum week” column indicates the maximum number of weeks available for funding in the related country budget. For those countries in which the budget is available to support more than one week, it may be possible to allocate the whole budget to one teaching staff, if there is only one applicant. In case of having more than one application, the available budget will be shared among applicants according to program rules.
Please be aware that the partner list and the total budget for maximum weeks are subject to change and they might be updated during the application period. While evaluating the application results, total budget for maximum weeks may increase depending on the availability of budget that may become available through the length of other mobility types and applicants/participants’ withdrawals. Also, if a new inter-institutional agreement gets signed, this agreement will be added to the lit during the application period.
The teaching activity has to be comprised of a minimum of 8 hours of teaching and 5 days of activity and there must be a teaching activity for each day of the mobility. For teaching activities that will last more than one-week, minimum teaching hours will be calculated in proportion to the minimum requirement (e.g., 16 hours/2 weeks, 24 hours/3 weeks).
Important Remarks:
1. If the teaching activity/teaching hours last less than the minimum requirements (min. 5 days and 8 hours of teaching), the Erasmus+ mobility will be considered as invalid by the funding body. In this case, the grant payment will not be made for the related activity.
2. The activity must be completed until the next application period, which is 15 September 2024. It is not possible for the beneficiaries to conduct their mobility afterwards.
6. Erasmus+ Funding
6.1. Daily Grant Amounts
Daily Grant: 180 € per day for all countries (for mobility periods exceeding 14 days, daily grant is 126 €)
Daily grant is allowed for teaching days and travel days up to 2 days.
Even if the travel days exceed 2 days, it is not possible for beneficiaries to receive daily grants for more than 2 days of travel. In order to provide Erasmus+ funding for the travel days, the travel should take place outside of the teaching days.
6.2. Travel Amount by Distance
In addition to daily grants, participants will receive a travel support as well. The travel support is a fixed amount and paid once, independent of the price of plane tickets. The travel amount is calculated by using the “Distance Calculator” below:
http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
The distance calculator is used to determine the distance between the location where the staff is residing and the place of activity. The kilometers in distance calculated by the distance calculator corresponds to the round-trip and the amount does not get multiplied by two.
|
Obtained “km” Value |
Grant Amount (€) |
Green Travel Grant Amount (€) |
|
10-99 km |
23 |
|
|
100-499 km |
180 |
210 |
|
500-1999 km |
275 |
320 |
|
2000-2999 km |
360 |
410 |
|
3000-3999 km |
530 |
610 |
|
4000-7999 km |
820 |
|
|
+8000 km |
1.500 |
|
*Green Travel
In case the staff member prefers sustainable means of transport in both directions (e.g. using railway, maritime transport, car-pooling with other Erasmus+ programme beneficiaries or using bus), the distance-based travel grant is considered as green travel. The grant amount is calculated according to the relevant part of the table. Whether the staff member can be considered within the scope of green travel is determined by the submission of the relevant travel documents to the International Cooperation Office and the evaluation of the Turkish National Agency.
6.3. A Sample of Grant Calculation
A visit to Albania for 1 week (5 days of teaching & 2 days of travel):
Total grant = 180*5 (mobility days) + 180*2 (travel days) + 275 (travel support) = 1535 €.
Please be informed that participants receive 70% of the total financial support at the beginning of their mobility period and the remaining 30% when the teaching programme is over.
Please also be kindly reminded that participants are responsible for arranging their travel and METU International Cooperations Office is not responsible for travel arrangements and purchasing plane ticket.
7. Additional Grant for Disabled Participants
For disabled participants, it is possible to receive additional grants to meet their specific needs. In order for the disabled staff to be given additional grants, METU is required to request additional grants from the Turkish National Agency. Applications for additional grants should be made during the term of the contract, but in any case, up to 60 days before the contract end date. The Turkish National Agency will evaluate each application specifically and determine whether the additional grant can be granted, and if so, the appropriate grant amount. In order to learn more about the application forms, you may contact METU ICO.
8. Erasmus Staff Mobility without Grant (Zero-Grant)
It is possible to participate in Erasmus+ KA171 programme without getting any grant. Those staff members who would like to participate in the programme on a zero-grant basis need to submit an application to ICO under the current call and their applications will be evaluated along with all the others. Those participants with zero grant also have to fulfill the obligations of the program.
9. Contact
If you have any questions about the Program, you can contact METU International Cooperations Office (ICO): Mrs. Burcu Akpınar (Overseas Mobility Coordinator); akkol@metu.edu.tr; 210 7180
