INTERNATIONAL COOPERATIONS OFFICE


Overseas Exchange Outgoing Student Applications for 2018-2019 Academic Year (Non-European Countries)

Please note that this application is NOT for Erasmus+ with/without European Countries. Overseas Exchange is a non-granted program conducted within the framework of bilateral agreements among the universities and it is different from Erasmus+ Programs.

 

 

APPLICATION CRITERIA

 

Students can apply for Overseas Exchange Program only if:

 

- CGPA is at least 2.50 as of the application deadline (undergraduate level)

- CGPA is at least 3.00 as of the application deadline (graduate level)

 

The student must have completed at least 1 semester in the program they are enrolled in. During the application, the student must have a cumulative grade point average (CGPA) in the program they are enrolled in and must be continuing their education on the same level of education in the following year.

 

Students that are studying in Basic English Department cannot apply to the program due to the fact that they do not have a cumulative grade point average (CGPA).

 

APPLICATION PROCEDURES

 

Application Period: 8 November-1 December 2017

 

Students must submit the application form to International Cooperations Office between 8 November-1 December 2017.

 

English Proficiency Exam (EPEEP): 9 December 2017 (No additional application is required for the English Proficiency Exam)

 

It is obligatory to take EPEEP for Overseas Exchange Program applicants.

 

EPEEP is valid for two consecutive years and students who have taken the exam in the previous 2 years may apply with a previous score. This needs to be indicated on the application document. However, students are allowed to take the EPEEP only once every academic year and those who have already taken the EPEEP in the same academic year for another exchange program will not be able to take the exam again. Thus, students who take this exam will not be able to take the English Proficiency Exam (24 February 2018) for Erasmus+ European Mobility Program (application: 6-20 February 2018) applications.

 

The exam is organized by the Department of Basic English. Students who are not able to enter the exam due to a valid excuse should submit a petition explaining their excuse to the International Cooperations Office. Otherwise, their application will be regarded as invalid.

 

Only the students who submit their application to ICO will take the exam and the place of the exam will be announced later.

 

Announcement of Application Results: End of December

Withdrawal Period: 2-12 January 2018

 

Students who withdraw from the program without a forced major reason after 12 January 2018 will lose 10 points in their next Overseas Exchange applications.

 

PARTNER UNIVERSITIES

 

At most 4 universities can be chosen.

 

List of partner universities and country quotas can be seen HERE.

 

It is of utmost importance to consult departmental exchange programs coordinator about the university choices. List for departmental exchange programs coordinators can be found in: http://ico.metu.edu.tr/departmental-coordinators 

 
Students must be sure that the university they applied to offers education on their level and in a relevant department. Availability of a university in the list does not imply that the said university offers education in all the departments and on all levels of education.

 

Student can only apply for their current level of education. Undergraduate students cannot apply for a master or PhD level program. But after being selected for the program, it is possible to take courses on different levels providing that METU and the host university approve of it.

 

Host university can demand student’s transcript in order to track student’s academic status and success, and this can affect the acceptance process.

 

During application, an internationally recognized language proficiency exam grade is not required by International Cooperations Office. However, partner universities may require a language proficiency exam grade document for their language of education (TOEFL, IELTS, etc.). It is not possible for the student to study in a university if they cannot meet the language requirement for the said university. Since language proficiency requirements differ among universities, it is necessary to check the university’s website for the language requirements before application and to make sure the language requirements can be fulfilled/documented before the deadline.

 

 

SELECTION CRITERIA

 

CGPA and English Proficiency Exam score are taken into account in electing prospective Overseas Exchange Program students. Weighted CGPA is calculated for each applicant depending on the average CGPA in his/her departmental cohort.

 

In order to calculate the 50% of the CGPA, a coefficient is applied on the CGPA according to the applicants' department and semester information as below:

 

Student CGPA: 3.15

Average CGPA of the same department & semester: 2.89

Ratio: 3.15 / 2.89 = 1.09

 

25(*) + 1.09=26.09

Overall Score: 3.15 x 26.09 = 82.18

(*) the convergent factor to calculate 50% of the CGPA = 25

 

Applicants with disabilities (approved by medical report) get 10 additional points. Medical reports concerning their disability must be submitted to International Cooperations Office before the application deadline.

 

10 points will be deduced from the overall grade of the students who have benefited from the Overseas Exchange Program before within the same study level. Previous participation in the program in different study levels does not cause any deduction in the overall grade.

 

10 points will be deduced from the overall grade of the students who have withdrawn from the program after the announced deadline for the previous Overseas Exchange Program Applications.

 

 

IMPORTANT POINTS

 

In Previous years, transfer of credits for courses taken during mobility were done as described below:

 

«According to the complementary grades in METU, CC and above for undergrad students and BB and above for grad students if deemed applicable by department, counted as passed in student’s curriculum. Student receives “EX” grade and considered “exempt” from these courses and these grades are not taken into consideration in grade point average (GPA) calculation. These courses are shown as registered in the mobility semester of student. These courses that are registered as “exempt” in METU have their names and codes from the host university indicated in “remarks” part of the transcript. »

 

Starting from this year: Our university’s Mobility Programs Commission suggested Transfer of credits with grades due to the request of full recognition by European Commission and Turkish National Agency. Within the scope of this suggestion, courses taken during the mobility programs may be taken into consideration during the calculation of GPAs. Said suggestion is not officially approved yet, but the expected decision is transfer of courses with grades. Thus, any student considering applying for mobility programs should do so knowing their grades for the courses taken during mobility can be included in their CGPA in METU.

 

Grant & Expenses

 

Overseas Exchange Program is a non-granted program. Students are responsible for all living and personal expenses while at the host institution.

 

Within the framework of Overseas Exchange Program, selected students are exempt from paying tuition fees to the partner universities (except a few universities like USA/IIT and Israel/Ben Gurion University).

 

But exchange students must pay their regular tuition fee to METU for each semester spent at the exchange program. This is supposed to be paid at the beginning of the academic semester.

 

INFO SHEET FOR OVERSEAS EXCHANGE PROGRAM

 

For more information about the program please read our INFO SHEET (Turkish).